Assistant Office Manager

One A Cleaning & Maintenance Services; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

One A Cleaning & Maintenance Services is seeking an Assistant Office Manager to help oversee the daily operations of a mid-sized team (6-15 employees) in a dynamic office environment. You will manage facilities, supervise staff, coordinate vendors, and support administrative processes to keep the business running smoothly during standard business hours.

Key responsibilities include scheduling meetings, maintaining records, overseeing a small operational budget, and ensuring effective

Qualifications

• 2+ years of QuickBooks Online experience.
• Associate's or Bachelor's degree in Business Administration or related field.
• Proficiency in Microsoft Office Suite and document management.
• Strong skills in time management and scheduling.
• Excellent communication and problem-solving abilities.
• Demonstrated team leadership experience.
• Experience with QuickBooks Online and office management software.

Responsibilities

• Schedule and coordinate meetings and office activities.
• Manage facilities and office supply inventory.
• Oversee a small operational budget and track expenses.
• Supervise office staff and support team leadership efforts.
• Coordinate with vendors and external service providers.
• Maintain accurate records and document management systems.
• Provide customer support and manage communication tools.
• Implement and enforce office policies and procedures.

Skills

Time management

Scheduling

Communication

Team leadership

Problem solving

Education

Associate's or Bachelor's in Business Administration

Tools

QuickBooks Online

Microsoft Office

Job description

Job Description

The Assistant office manager will help oversee the daily operations of a medium-sized team (6-15 employees) within a dynamic office environment. This role involves managing facility needs, supervising staff, coordinating vendors, and ensuring smooth administrative processes. The Office Manager will also handle budget oversight, implement office policies, and maintain effective communication to support overall organizational efficiency during standard business hours.

Responsibilities

• Schedule and coordinate meetings and office activities
• Manage facilities and office supply inventory
• Oversee a small operational budget and track expenses
• Supervise office staff and support team leadership efforts
• Coordinate with vendors and external service providers
• Maintain accurate records and document management systems
• Provide customer support and manage communication tools
• Implement and enforce office policies and procedures

Required Qualifications

• 2+ Years of quick books online experience
• Associate's or Bachelor's degree in Business Administration or related field
• Proficiency in Microsoft Office Suite and document management
• Strong skills in time management and scheduling
• Excellent communication and problem-solving abilities
• Demonstrated team leadership experience
• Experience with QuickBooks Online and office management software

Company Description

Our goal is to ensure that both our employees and our customers are happy. We work hard, but we also know how to enjoy the process. Our workplace offers a positive atmosphere, a well-organized office space, and a culture built on honesty, support, and good people. If you’re looking for a place where you’ll be valued and encouraged to grow as part of a strong, hardworking team, you’ll feel right at home with us.