Assistant Office Manager

Boutique Recruiting; Kansas City (MO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Year-end bonus

Health insurance options

401(k) eligibility

Paid time off

Advancement potential

Job summary

Boutique Recruiting is seeking an Assistant Office Manager in Missouri to support daily office operations across shipping, invoicing, purchasing, inventory, accounting and administrative tasks. The role partners with an experienced Office Manager to learn workflows and improve processes in a fast-paced, non-corporate environment.

The ideal candidate is highly organized, detail-oriented, and comfortable in a blue‑collar setting.

Qualifications

• 5+ years of office administration, operations or accounting support experience.
• Strong accounting fundamentals with invoicing/purchasing experience.
• Detail-oriented with ability to handle high-volume tasks accurately.
• Excellent organizational and communication skills.
• Ability to work in a fast-paced, non-corporate environment.

Responsibilities

• Create packing lists and coordinate shipments to keep operations moving.
• Process purchase orders, invoices, bills, and related accounting docs.
• Maintain accurate inventory and accounting records.
• Answer calls professionally and communicate with customers, vendors, drivers, and teams.
• Provide payroll, HR and admin support as needed.
• Learn existing workflows by partnering with the Office Manager.
• Manage multiple priorities amid changing requirements.

Skills

Organizational skills

Attention to detail

Effective phone communication

Time management

Payroll/HR coordination

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

NetSuite

Job description

Position Title: Assistant Office Manager

Salary Range: $70,000–$90,000 / Year, DOE

This is an opportunity to step into a hands‑on operational role with a growing company where organization, accuracy, and follow‑through directly impact the business. The Assistant Office Manager will support daily office operations across shipping, invoicing, purchasing, inventory, accounting and administrative functions while becoming a trusted partner to an experienced office leader.

The ideal candidate is highly organized, detail‑oriented, and confident working in a fast‑moving, blue‑collar environment. They will bring strong business fundamentals, some accounting knowledge, and the judgment to learn established processes before identifying opportunities to improve them.

Responsibilities

• Create packing lists and coordinate incoming and outgoing shipments to keep daily operations moving efficiently
• Process purchase orders, invoices, bills, credit card statements, and other accounting-related documentation
• Maintain accurate information within inventory and accounting systems while ensuring numbers and records are entered correctly
• Answer incoming calls with professional phone etiquette and communicate effectively with customers, vendors, drivers and internal teams
• Provide administrative support across payroll, HR and general office operations as needed
• Partner closely with the Office Manager to learn existing workflows, processes and business requirements
• Manage multiple recurring priorities while adapting to different customer requirements and changing operational needs

Requirements

• 5+ years of relevant office administration, operations, accounting support, or similar experience for candidates at the salaried level
• Working knowledge of accounting fundamentals with experience supporting invoicing, purchasing, billing or related financial processes
• Strong attention to detail with the ability to maintain accuracy while managing repetitive, high-volume tasks
• Excellent organization, prioritization and professional phone communication skills
• Confidence working with a variety of personalities in a practical, fast‑paced and non‑corporate environment
• Proficiency with Microsoft Office Suite with NetSuite experience strongly preferred
• Bachelor’s degree preferred but not required, with relevant professional experience valued in place of a degree

Benefits

• Year-end bonus opportunity
• Health insurance options + Company-paid life insurance
• 401(k) eligibility after six months
• Paid time off with flexibility to negotiate based on experience
• Significant long‑term advancement potential as the company continues to grow