Office Manager

Skiller Staffing LLC; Conway (MA); On-site; USD 52,000 - 66,000; Full time

Job summary

Skiller Staffing LLC in Conway, MA seeks an experienced Office Manager to oversee daily operations, provide administrative support across billing, invoicing, payroll coordination, and HR administration. The role requires strong organization, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

You will work with QuickBooks and JobBOSS or MRP software, manage vendor communications, maintain records, prepare weekly payroll data, and support continuous

Qualifications

• Experience as an Office Manager or similar role.
• Strong knowledge of office administration, systems, and procedures.
• Proficiency with Microsoft Office (Excel, Outlook).
• Hands-on QuickBooks experience.
• Experience billing, invoicing, AP/AR, or bookkeeping support.
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Ability to multitask and work independently.
• Experience with JobBOSS or MRP software is a plus.
• Military-experienced candidates are encouraged to apply.

Responsibilities

• Manage day-to-day office operations and procedures.
• Answer incoming phone calls and communicate with customers and vendors.
• Handle daily billing and invoicing using QuickBooks.
• Gather financial information and documentation for accountant and tax preparation.
• Monitor invoices and ensure items are billed and paid on time.
• Confirm purchase orders with customers and vendors.
• Create and maintain job folders with required documentation.
• Prepare job documentation for scheduling.
• Track purchase orders and provide customers with weekly status updates.
• Confirm purchase order dates with customers.
• Assist with new-hire administrative processes.
• Maintain employee vacation and personal-day records.
• Prepare and submit weekly payroll information to the payroll provider.
• Assist with maintaining employee benefits records.
• Process customer orders and order entries.
• Maintain organized office records and documentation.
• Support continuous improvement of office procedures and daily operations.
• Experience with JobBOSS MRP software is a plus.

Skills

Microsoft Office

Excel

Outlook

QuickBooks

Customer communication

Time management

Detail-oriented

Tools

JobBOSS MRP

JobBOSS

Job description

The Office Manager will oversee daily office operations and provide administrative support across billing, invoicing, purchase orders, payroll coordination, employee administration, customer communication, and job documentation.

The ideal candidate is highly organized, detail-oriented, comfortable working with QuickBooks, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage day-to-day office operations and procedures
• Answer incoming phone calls and communicate with customers and vendors
• Handle daily billing and invoicing using QuickBooks
• Gather financial information and documentation for the accountant and tax preparation
• Monitor invoices and ensure items are billed and paid on time
• Confirm purchase orders with customers and vendors
• Create and maintain job folders with required documentation
• Prepare job documentation for scheduling
• Track purchase orders and provide customers with weekly status updates
• Confirm purchase order dates with customers
• Assist with new-hire administrative processes
• Maintain employee vacation and personal-day records
• Prepare and submit weekly payroll information to the payroll provider
• Assist with maintaining employee benefits records
• Process customer orders and order entries
• Maintain organized office records and documentation
• Support continuous improvement of office procedures and daily operations
• Experience with JobBOSS MRP software is a plus

Qualifications

• Previous experience as an Office Manager, Office Administrator, Administrative Coordinator, or similar role
• Strong knowledge of office administration, systems, and procedures
• Proficiency with Microsoft Office, particularly Excel and Outlook
• Hands-on experience with QuickBooks
• Experience with billing, invoicing, AP/AR, or bookkeeping support
• Experience communicating with customers and vendors
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and work independently
• Strong attention to detail and problem-solving abilities
• Comfortable working in a fast-paced environment
• Manufacturing, machining, construction, or similar industry experience is a plus
• Experience with JobBOSS or MRP software is a plus
• Military-experienced candidates are encouraged to apply