Assistant Office Manager

Compass Consulting; Danville (CA); On-site; USD 36,000 - 40,000; Part time

Job summary

Compass Consulting Group seeks a part-time Office Assistant Manager in California (Danville) to support recruiting and staffing operations. 20-25 hours weekly, partnering with recruiters, clients, and leadership to ensure smooth onboarding and workflow execution.

The role emphasizes multitasking, relationship-building, and process improvement across operations, vendors, and internal teams. Candidates should excel at cross-functional collaboration and problem solving.

Qualifications

• Strong work ethic and ability to get things done quickly.
• Excellent leadership, communication, organizational, and project management skills.
• Ability to influence across departments while managing multiple priorities.

Responsibilities

• External Employee Onboarding and Experience: oversee onboarding, employment administration, extensions, conversions, and offboarding.
• Client Operations & Contract Administration: support client relationships, implement partnerships, administer agreements and compliance.
• Office Management: manage supplies, equipment and office items.

Skills

Work ethic

Leadership

Communication

Organization

Project management

Cross-functional influence

Job description

Compass Consulting Group is a boutique life sciences staffing and consulting firm dedicated to connecting exceptional talent with innovative biotechnology, pharmaceutical, and medical device companies across the United States. For more than two decades, we've earned a reputation for delivering personalized services, building long-term client relationships, and providing exceptional support to both our clients and consultants. Our success is built on integrity, responsiveness, collaboration, and a genuine commitment to helping people and organizations succeed.

About the Role:

We are seeking a part-time Office Assistant Manager, 20-25 hours a week, to help with day-to-day operations of our recruiting, consulting & staffing company while supporting strategic business initiatives. This is a visible and varied role that works closely with customers, contractors, employees, sales, recruiting, company leadership, and outside service providers. The ideal candidate enjoys wearing many hats, solving problems & building strong relationships.

Responsibilities:

External Employee Onboarding and Experience:

• Oversee onboarding, employment administration, extensions, conversions, and offboarding.
• Coordinate client-specific onboarding requirements, background checks, payroll setup, and employment documentation.
• Partner with recruiters and account managers to deliver exceptional consultant experience.

Client Operations & Contract Administration:

• Provide operational leadership supporting client relationships and successful service delivery.
• Lead implementation of new client partnerships and operational workflows.
• Administer client agreements, Statements of Work, and compliance requirements.
• Translate contractual requirements into repeatable internal processes.
• Ensure operational technology and vendors support the company's long-term objectives.
• Manage key vendor relationships and technology implementations.
• Evaluate new tools and recommend technology enhancements.

Office Management :

• Manage, supplies equipment and other office items.

Required Skills:

• Strong work ethic and the ability to get things done quickly.
• Excellent leadership, communication, organizational, and project management skills.
• Ability to influence across departments while managing multiple priorities.

Preferred Skills:

• Experience within staffing, consulting, professional services, or another fast-paced service organization a plus.

Pay range:

• $26-$29 and hour

Equal Opportunity Statement:

• Compass offers the opportunity to make a meaningful impact in a collaborative, entrepreneurial environment where your ideas and leadership will directly influence the company's future.