Administrative Assistant

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Manning Personnel Group, Inc. is seeking an energetic Administrative Assistant for a biotech client in Boston. This onsite role requires a friendly, detail-oriented individual ready to grow in a startup environment.

You will greet visitors, manage supplies, support HR for new hires, schedule meetings, and assist with events. Strong communication and multi-tasking will help you thrive in this team-focused role.

Qualifications

• Bachelor’s degree or 1+ year admin experience.
• Proficient in Word, Outlook, Excel, and PowerPoint.
• Positive “can do” attitude and able to work independently.
• Strong written and verbal communication.
• High attention to detail with multi-tasking ability.
• Discretion with confidential information.

Responsibilities

• Greet visitors and direct them warmly to the appropriate person.
• Order and restock office supplies weekly/biweekly.
• Maintain kitchen and common areas and stock supplies.
• Assist with onsite events, catering, and supplies.
• Coordinate with HR for new-hire tasks and scheduling.
• Communicate professionally with candidates and act as the company face.

Skills

Communication skills

Team player

Detail oriented

Multi-tasking

Positive attitude

Discretion

Education

Bachelor’s degree

Tools

MS Office

Job description

Our client, a dynamic biotechnology, is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team! The ideal candidate is a friendly, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to grow and develop your skills, we strongly encourage you to apply!

This role is 5 days onsite weekly.

Responsibilities:

• Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner.
• Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis.
• General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies.
• Help with onsite events, including decorating, ordering catering and any necessary supplies
• Assist with researching company swag/merchandise items and placing order
• Help handle administrative tasks for new hires
• Support hiring managers and the HR team with scheduling needs
• Communicate with candidates in a professional and timely manner, acting as the “face of the company” throughout the candidate’s experience
• Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.)
• Support R&D Executive team as needed
• Provide preparation support for large meetings (BOD, Town Halls, guest speakers)
• Assist with outgoing shipping as needed
• Assist with additional office projects as needed

Basic Qualifications:

• Bachelor’s degree or at least one year of administrative assistant experience, ideally in a fast-paced dynamic professional environment preferred.
• Must be proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint.
• Must have a positive “can do” attitude and be a team player while also being able to work well independently.
• Must have strong written and verbal communication skills.
• Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
• Ability to handle confidential information with discretion.
• Must have a ‘people person’ as you will be heavily interacting with staff, vendors, candidates and assisting with social events by bringing a positive and upbeat attitude.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.