Assistant Office Manager

UP Scaffolding Company, Inc.; Birmingham (AL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Professional growth opportunities

Team-oriented work environment

Hands-on business experience

Job summary

UP Scaffolding Company, Inc. in Birmingham, AL is looking for a dedicated Assistant Office Manager to support office operations and ensure efficient customer interactions. Ideal candidates will have strong organizational and communication skills, and familiarity with Microsoft Office and QuickBooks.

This is a full-time position in a dynamic construction environment, ideal for recent graduates or those early in their careers who are eager to develop their administrative skills.

Qualifications

• Proficient in MS Office and Google Workspace.
• Experience in office administration or customer service is preferred.
• Ability to multitask efficiently in a fast-paced setting.

Responsibilities

• Greet visitors and provide excellent customer service.
• Answer and direct calls on a multi-line phone system.
• Perform data entry, filing, proofreading, and document management.
• Assist with scheduling appointments and meetings.
• Support billing, invoicing, and bookkeeping functions.

Skills

Organizational skills

Communication skills

Multitasking

Customer service experience

QuickBooks experience

Tools

Microsoft Office

Google Workspace

Job description

Assistant Office Manager
UP Scaffolding Company, Inc.
Birmingham, AL
Full-Time | In-Person

UP Scaffolding Company, Inc. is seeking a motivated, organized, and customer-focused Assistant Office Manager to join our team. This is an excellent opportunity for a recent graduate or early-career professional looking to build valuable experience in office administration, business operations, customer service, and the construction industry.

As the Assistant Office Manager, you will play a key role in supporting daily office operations, interacting with customers and contractors, and helping ensure our office runs efficiently.

Responsibilities

• Greet visitors and provide excellent customer service.
• Answer and direct calls on a multi-line phone system.
• Perform data entry, filing, proofreading, and document management.
• Assist with scheduling appointments, meetings, and calendars.
• Support billing, invoicing, and bookkeeping functions using QuickBooks and other software.
• Maintain office records and organized filing systems.
• Coordinate office supplies and administrative tasks.
• Work closely with management, warehouse personnel, customers, and contractors.

Qualifications

• Strong organizational and communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Experience in customer service, office administration, reception, or clerical work preferred.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• QuickBooks or bookkeeping experience is a plus but not required.
• Bilingual candidates are encouraged to apply.
• Positive attitude, reliability, and willingness to learn.

Work Environment

This position is located in a construction and contractor supply warehouse environment. Candidates should be comfortable working in an active industrial setting around construction materials, equipment, deliveries, and contractors.

Why Join UP Scaffolding?

• Stable and growing company
• Hands-on business and operations experience
• Opportunity for professional growth and advancement
• Team-oriented work environmentExposure to the construction and contractor services industry

If you are dependable, organized, and eager to build your career in business administration and operations, we encourage you to apply.

Submit your resume today!