Assistant Facility Manager

Paradigm Integrated Facility Services; United States; Remote; USD 55,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Provident Fund

Job summary

Paradigm Integrated Facility Services is seeking an experienced Assistant Facility Manager to oversee building operations and ensure safety and efficiency. You will optimize space and equipment use while controlling costs, supervise MEP systems, and manage vendors and staff to deliver reliable service. Strong leadership and communication are essential.

The role emphasizes data analysis, reporting, and adherence to safety standards to maintain problem-free facilities for employees and residents.

Qualifications

• Must have 5+ years in facility management
• Experience in safety, health and environment standards
• Skilled in SOP creation and policy writing
• Strong organisational skills

Responsibilities

• Oversee upkeep of equipment and supplies to meet health and safety standards.
• Review utility consumption and strive to minimise costs.
• Manage vendor relationships and ensure timely service delivery.
• Control activities such as parking allocation, waste disposal, and building security.
• Manage insurance plans and service contracts.
• Maintain financial and non-financial records accurately.
• Perform data analysis and forecasting to support management decisions.
• Conduct Hazard Identification and Risk Assessment (HIRA).
• Address resident complaints promptly and effectively.
• Prepare and share daily reports with clients and management.
• Manage attendance records for site personnel.
• Oversee operations of STP, WTP, swimming pool, electrical and plumbing systems.
• Supervise housekeeping, landscaping, and MEP teams for smooth operations.

Skills

Facilities management

Vendor management

Safety compliance

Budgeting

Communication skills

Leadership

Analytical thinking

SOP development

CFM awareness

Education

ITI / Diploma / Degree

Experience: 5+ years FM

Job description

Assistant Facility Manager

Job Brief

We are looking for an experienced Assistant Facility Manager to oversee all building-related activities. You will be responsible for maintaining the infrastructure in good condition and ensuring that facilities are safe and well-functioning. The ideal candidate will be well-organised and capable of optimising the use of space and equipment while reducing operating costs. The goal is to ensure our business facilities are problem-free and safe, enabling employees and residents to work and live under the best possible conditions.

Responsibilities

• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Review utility consumption and strive to minimise costs.
• Handle vendor management and ensure timely service delivery.
• Control activities such as parking allocation, waste disposal, and building security.
• Manage insurance plans and service contracts.
• Maintain financial and non-financial records accurately.
• Perform data analysis and forecasting to support management decisions.
• Conduct HIRA (Hazard Identification and Risk Assessment).
• Handle resident complaints promptly and effectively.
• Prepare and share daily reports with clients and management.
• Manage attendance records for site personnel.
• Oversee operations of STP, WTP, swimming pool, electrical, and plumbing systems.
• Manage housekeeping, landscaping, and MEP teams to ensure smooth operations.

Skills Required

• Proven experience as a Facilities Manager or in a relevant position.
• Well-versed in technical and engineering operations best practices.
• Knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• Strong organisational and leadership abilities.
• Good analytical and critical thinking skills.
• Relevant professional qualifications (e.g. CFM) will be an added advantage.
• Excellent attention to detail and ability to work accurately under time pressure.
• Experience in developing SOPs and policy writing.

Education & Experience

• Education: ITI / Diploma / Degree or relevant minimum 5 years of experience as a Facility Manager.
• Relevant Experience: 3 Years in Facility Management or related roles.

Benefits

• Health Insurance
• Provident Fund

Job Type: Full-time