Assistant Facilities Officer

Freelancerprox; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A facilities management firm based in New York is seeking an experienced Assistant Facilities Officer to support operations and maintenance. This role involves monitoring building systems, coordinating maintenance activities, and ensuring health and safety compliance. The candidate should have a diploma or degree in Facilities Management, and at least 13 years of experience in related roles. Strong organizational and communication skills are essential for success in this dynamic environment.

Qualifications

• Diploma or Bachelor's degree in Facilities Management, Engineering, or related field.
• 13 years of experience in facilities operations, building maintenance, or a similar support role.
• Basic knowledge of building systems and maintenance practices.
• Familiarity with safety regulations and emergency response procedures.

Responsibilities

• Assist in monitoring and maintaining building infrastructure.
• Help coordinate routine and emergency maintenance.
• Support implementation of health, safety, and security protocols.
• Conduct daily inspections of premises.
• Assist with space management and minor relocations.

Skills

Strong organizational skills

Multitasking skills

Good communication skills

Interpersonal skills

Education

Diploma or Bachelor's degree in Facilities Management, Engineering, or related field

Tools

Microsoft Office

Facility management software (e.g. CMMS)

Job description

About the job Assistant Facilities Officer

We are looking for a reliable and detail-oriented Assistant Facilities Officer to support the day-to-day operations and maintenance of our facilities. This role involves assisting in the coordination of maintenance activities, monitoring building systems, supporting health and safety compliance, and ensuring the workplace remains functional, clean, and secure.

Key Responsibilities:

Assist in monitoring and maintaining building infrastructure, including lighting, HVAC, plumbing, and electrical systems.

Help coordinate routine and emergency maintenance with internal teams and external service providers.

Support the implementation of health, safety, and security protocols.

Conduct daily inspections of premises to ensure cleanliness, functionality, and safety.

Assist with space management, furniture setup, and minor relocations.

Maintain facility records such as maintenance logs, service schedules, and incident reports.

Handle incoming service requests and ensure timely resolution of facility-related issues.

Monitor and manage facility supplies and inventory.

Provide administrative support to the Facilities team, including documentation and report preparation.

Support sustainability and energy efficiency initiatives.

Qualifications:

Diploma or Bachelor's degree in Facilities Management, Engineering, Building Services, or a related field.

13 years of experience in facilities operations, building maintenance, or a similar support role.

Basic knowledge of building systems and maintenance practices.

Strong organizational and multitasking skills.

Good communication and interpersonal skills.

Familiarity with safety regulations and emergency response procedures.

Basic proficiency in Microsoft Office and facility management software (e.g., CMMS) is an advantage.