Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Oregon; Hybrid; USD 66,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking an Associate Facilities Manager to oversee CMMS and facility service processes. You will maximize Corrigo performance, generate critical analytics, and support client portfolios with data-driven facility management solutions.

The role requires strong MS Excel skills, 3+ years in facilities management, and experience managing CMMS/work orders. Remote work with primary duties in the United States is supported, with a comprehensive benefits package.

Qualifications

• 3+ years of experience in Facilities management.
• Minimum 5 years of experience managing CMMS/work order applications with performance analytics expertise.
• Undergraduate degree or equivalent in facilities management, operations, or related field.
• Highly proficient in MS Office Suite with advanced Excel for data analytics, reporting.

Responsibilities

• Administer and optimize the JLL Corrigo work order system, ensuring data integrity and maximum capability.
• Produce monthly, quarterly, annual, and ad-hoc reports analyzing work order activity, maintenance, SLAs, labor metrics, and incident trends.
• Serve as the Subject Matter Expert for the portfolio, troubleshooting CMMS issues and training users.
• Plan and coordinate maintenance activities with Facility Managers to meet goals.
• Develop and deploy inspection, assessment, and audit forms with updated system documentation.
• Manage MRO parts ordering and optimize preventive maintenance auto-ordering.
• Coordinate with vendors, call center ops, and facilities staff to ensure seamless work execution.

Skills

Facilities management

CMMS analytics

Data analytics

MS Excel

Communication skills

Education

Undergraduate degree or equivalent in facilities management or related field

Tools

Corrigo

JLL Next Generation Maintenance

SmartSheet

MS SharePoint

Job description

JLL empowers you to shape a brighter way .Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Associate Facilities Manager - JLL

What this job involves:

As an Associate Facilities Manager on our Performance team, you'll serve as the operational backbone of our facilities management technology ecosystem. This role combines systems administration expertise with strategic facilities support, focusing on computerized maintenance management systems (CMMS) and facility service request processes. You'll be instrumental in ensuring seamless operations across client portfolios by maintaining system integrity, generating critical performance analytics, and enabling teams to deliver exceptional facility services. Your work directly impacts operational efficiency, client satisfaction, and JLL's ability to provide data-driven facility management solutions.

What your day-to-day will look like:

• Administer and optimize the JLL Corrigo work order system, ensuring data integrity, proper configuration, and maximum system capability to meet internal and client objectives
• Produce monthly, quarterly, annual, and ad-hoc reports analyzing work order activity, scheduled maintenance, service level compliance, labor metrics, project status, and incident trends
• Serve as the Subject Matter Expert for your assigned portfolio, resolving CMMS-related questions, troubleshooting support issues, and training new and existing users on system features and best practices
• Plan, schedule, and coordinate frequency-based maintenance activities using industry and client best practices, collaborating with Facility Managers to achieve tactical goals and objectives
• Develop and deploy inspection, assessment, and audit forms while maintaining comprehensive system documentation, creating new materials as needed and updating existing resources
• Manage the MRO parts ordering process for assigned teams, optimize preventive maintenance auto-ordering capabilities, and collect data to enhance maintenance programs
• Interface with vendors, call center operations, and facilities staff to ensure seamless work execution with minimal client disruption, while coaching vendors on Corrigo system utilization

Required Qualifications:

• 3+ years of experience in Facilities management
• Minimum 5 years of experience managing CMMS/work order applications with demonstrated expertise in performance analytics and data analytics
• Undergraduate degree or equivalent experience in facilities management, operations, or related field
• Highly proficient in MS Office Suite with advanced Excel skills for data analytics, manipulation, and reporting
• Demonstrated process orientation with strong data-driven skill sets and superior aptitude for technology systems
• Exceptional written and verbal communication skills with proven ability to provide outstanding customer service and collaborative support
• Strong organizational abilities with capacity to multitask, plan work under time constraints, and operate independently without direct supervision
• Proven track record maintaining system and data integrity while complying with client standards, specifications, and best practices

Preferred Qualifications:

• Experience with JLL Next Generation Maintenance systems and processes
• Proficiency in SmartSheet, MS SharePoint, and data visualization tools for enhanced reporting capabilities
• Background in physical inventory management and MRO supply chain coordination
• Experience developing and configuring system notification messages, print formats, and communication mechanisms
• Familiarity with call center operations and escalation management processes
• Knowledge of the Corrigo Data Governance Process and OVID user provisioning systems
• Experience training diverse audiences including account teams, client staff, and vendor partners

Location: RemoteShift: 08 Hour Day - 1st Shift/Morning Shift (United States of America)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Expected compensation for this position: 66,400.00 - 75,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: Remote -Philadelphia, PA

Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please view a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only.

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.