Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Cupertino (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

Join a forward-thinking company as an Assistant Facilities Manager, where you’ll oversee essential services across multiple client sites. This dynamic role involves managing teams, ensuring quality standards, and supporting operational efficiency. You’ll be part of a collaborative environment that values growth and innovation, with opportunities to enhance your career in the commercial real estate sector. If you thrive in a fast-paced setting and are passionate about facilities management, this is the perfect opportunity to make a meaningful impact.

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• 2+ years of experience in facilities management or coordination.
• Ability to manage multiple tasks and maintain organization.

Responsibilities

• Oversee soft services and ensure efficient site operations.
• Manage vendor relationships and maintain quality standards.

Skills

Customer Service Skills

Communication Skills

Organizational Skills

Time Management

Problem-Solving

Technical Understanding

Education

High School Diploma

4-Year Degree in Related Field

Tools

Computerized Maintenance Management System (CMMS)

Microsoft Office Suite

Job description

Assistant Facilities Manager page is loaded

Assistant Facilities Manager

Solicitar remote type On-site locations Cupertino, CA Palo Alto, CA Santa Clara, CA time type Full time posted on Publicado hace 2 días job requisition id REQ414345

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Are you ready to Transform Facilities at JLL? We’re looking for an Assistant Facilities Manager on a large client account supporting our Global Real Estate & Facilities IFM team. You will help the FM team to oversee several client buildings managed by JLL.

Location: Cupertino, CA 94089

Work Schedule: On-site, Monday-Friday, 8:00 AM to 5:00 PM

Travel Requirements: 25% travel to other client sites within the bay area portfolio (travel will be reimbursed)

Reporting To: Facilities Manager

Estimated Salary: $70,000-$85,000+
The range listed is an estimate and not guaranteed. A job offer will vary based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data

Role Purpose

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

What your day-to-day will look like:

• Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services
• Monitor and maintain office equipment and supplies
• Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
• Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
• Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customersand action queries promptly in line with service level agreements
• Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
• Travel/Visitors’ support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.
• Assist in the organizing of internal and external Client events
• Managing the quality of conferencing facilities
• Manage food and kitchen facilities – provide direction to housekeepers
• Raise purchase orders
• Manage Wiki pages and other communication channels for the site(s)
• Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate
• Responsible for all other duties and tasks as assigned

Required Skills and Experience:

• High School Diploma or equivalentOR successful completion of a 4+ year degree can be considered equivalent to work experience
• Two (2)+ years of proven work experience as an assistant facilities manager or coordinator in the commercial real estate management industry as a third-party provider, corporate, or as a consultant
• Must be located in the bay area (relocation assistance is not available for this role)
• Experience using Computerized Maintenance Management System (CMMS)
• Must have reliable transportation to drive to client buildings close by as needed
• Excellent customer, computer, managerial, verbal and written communication skills
• Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
• Understanding of basic technical aspects of property (mechanical and electrical systems).
• Computer proficiency experience with Microsoft Office Suite
• Ability to work independently with little supervision and effectively deal with stressful situations.
• Candidate also needs to be: Self-motivated; confident & energetic, Flexible (able to adapt to rapidly changing situations) and, Goal-oriented (able to focus on meeting all performance targets)

Preferred experience and skills:

• Military service or higher education in a related field such as business, hospitality, facility/property management is desirable
• Corrigo CMMS exposure is desirable

Please submit your application with an updated resume, location, and contact information.
If you're a current JLL employee, please apply using the Internal Career Site.

Have a Referral for this role? Log into Refer2JLL to submit them for the opportunity

Estimated total compensation for this position:

70,000.00 – 85,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Cupertino, CA, Palo Alto, CA, Santa Clara, CA

Job Tags:

GREF

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .