Assistant Facilities Manager

East Bay Asian Local Development Corporation (EBALDC); Oakland (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

An established industry player is seeking a dedicated Assistant Facilities Manager to enhance community development efforts. This role involves supervising maintenance staff, ensuring compliance with safety regulations, and managing routine and preventative maintenance tasks. The ideal candidate will have a strong background in HVAC and property management, with excellent communication and organizational skills. Join a mission-driven organization committed to diversity and inclusion, where your contributions will help build vibrant neighborhoods. If you are passionate about facilities management and community service, this is the opportunity for you.

Benefits

Medical, Dental, Vision insurance

Paid Time Off

Retirement plan

Paid Sick Leave

Holidays and Wellness Days

Qualifications

• 2-10 years of supervisory experience in property management or HVAC maintenance.
• Valid driver's license and ability to travel required.

Responsibilities

• Train and supervise maintenance staff, ensuring safety policy adherence.
• Conduct monthly property inspections and oversee work order completion.

Skills

Supervisory experience

HVAC mechanical maintenance

Vendor management

Safety/OSHA compliance

Strong communication skills

Organizational skills

Education

High school diploma or equivalent

Relevant certifications in facilities management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Emphasizing our historic and continuing commitment to Asian and Pacific Islander communities, theEast Bay Asian Local Development Corporation (EBALDC)works with and for all the diverse populations of the East Bay to build healthy, vibrant and safe neighborhoods through community development.

EBALDC is a first-generation social enterprise founded in 1975 that has consistently generated >75% of our revenue from earned income. Our businesses and programs generate revenue to support sustained social impact. We oversee a diverse range of businesses and programs, including real estate development, property management, social services, and professional services, some of which are corporate operations and others are operated as subsidiaries and through partnerships with public and private partners.

EBALDC is dedicated to building a culturally diverse and pluralistic organization committed to working in multicultural communities, and strongly encourages minorities, people of color and women to apply for our employment opportunities. EBALDC is an equal opportunity employer and makes employment decisions on the basis of merit, including the applicant’s ability to champion EBALDC mission, values and organizational culture. EBALDC wants to have the best available persons in every job. EBALDC policy prohibits unlawful discrimination on any basis protected by federal, state or local law or ordinance or regulation.

East Bay Asian Local Development Corporation (EBALDC) is seeking a regular full-time Assistant Facilities Manager.

Key Duties And Responsibilities

Supervision

• Train and supervise maintenance staff, ensuring adherence to safety policies.
• Establish work schedules and inspect completed maintenance work.
• Approve timecards, vendor invoices, and purchase orders.

Best Practices & Preventative Maintenance

• Research and implement sustainable, cost-effective, and tenant-friendly materials and methods.
• Coordinate annual inspections of residential units and building systems with Facility Manager.
• Determine necessary materials and equipment; evaluate and improve inventory management.

Routine Maintenance

• Update janitorial and routine maintenance schedules; coordinate with vendors and notify CRE staff.
• Conduct vendor/contract reviews and maintain supply inventory, ensuring timely reorders.
• Monitor facility supplies and verify receipt of materials.

Repairs & Preventative Maintenance

• Inspect and manage staff/vendor repair work for electrical, plumbing, mechanical, and HVAC systems.
• Coordinate and supervise major contracted work and emergency repairs.
• Assist with carpentry, electrical, plumbing, and general maintenance tasks as needed.
• Maintain preventive maintenance schedules and communicate urgent requests to CRE staff.
• Ensure compliance with building codes and OSHA safety regulations.

Quality Assurance

• Conduct monthly property inspections, generate quality assurance reports, and oversee work order completion.
• Maintain consistent communication with the Facility Manager on maintenance, repairs, and emergencies.

Project Management

• Support capital improvement projects, including vendor communication, RFPs, and tracking.
• Assist with permit applications and other project management tasks.

Additional Responsibilities

• Resolve work problems and assist staff with troubleshooting.
• Provide backup facility management support and handle after-hours emergencies.

Required Knowledge, Skills & Abilities

• Valid driver’s license and ability to travel.
• Minimum of 2-10 years of supervisory experience in HVAC/mechanical maintenance or property management (depending on education level).
• Strong computer, verbal communication, and organizational skills.
• Experience with vendor management, safety/OSHA compliance, and construction/maintenance.
• Proficiency in Word, Excel, Outlook, and related software.

Other

• Must be available for overtime during events or emergencies.
• Work includes indoor and outdoor tasks in various weather conditions, with strenuous physical labor and heavy lifting.

Salary Range:

$75,000-$85,000 annually

Benefits and Other Information:

EBALDC offers excellent benefits. EBALDC pays up to 100% of employee premiums and 60% of dependent premiums for Medical, Dental, Vision, LTD and Life, EAP, Retirement, Paid Time Off, CA Paid Sick Leave, Holidays and Wellness Days off for all eligible employees.

Equal Employment Opportunity

Equal employment opportunity in full compliance with applicable law will be provided to all persons without regard to age, marital status, religion, gender, sexual orientation, gender identity, race, creed, color, national origin, mental or physical disability (including but not limited to AIDS and ARC) military or military veteran status, or other characteristics protected by law.

Diversity, Equity, and Inclusion (DEI):

We believe our commitment to building healthy, vibrant and safe neighborhoods through community development is strengthened when we pursue diversity, equity, and inclusion as both agency values and practices.

All candidates will be subject to a background check as a condition of employment. **Please NO PHONE CALLS! EBALDC is an EOE Employer.