Assistant Event Coordinator

Alphabe Insight; San Antonio (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in Events Services is seeking a highly organized and enthusiastic Assistant Event Coordinator to support the planning and execution of diverse events. The role involves logistical coordination, budget management, and effective communication with clients and vendors. Ideal for entry-level candidates with a relevant degree and a passion for event planning.

Qualifications

• Proven experience in event planning or a similar role is preferred.
• Ability to work collaboratively in a fast-paced team environment.

Responsibilities

• Assist in the planning and execution of events and projects.
• Coordinate logistical details such as catering and transportation.
• Maintain event budgets and track expenses.

Skills

Organizational skills

Communication

Time management

Education

Bachelor's degree in Hospitality Management, Event Planning, Marketing, or a related field

Tools

Microsoft Office Suite

Event management software

Job description

We are seeking a highly organized and enthusiastic Assistant Event Coordinator to join our dynamic team. In this role, you will support our Event Coordinator in the planning and execution of a variety of events, from corporate meetings to large-scale conferences and social gatherings. Your primary focus will be to assist in the logistical aspects of event planning, ensuring that all elements come together seamlessly for a successful outcome.

Job Details

• Job Title: Assistant Event Coordinator
• Location: San Antonio, TX
• Job Type: Full-time

Key Responsibilities

• Assist in the planning and execution of events and projects.
• Research and identify potential venues and suppliers for events.
• Coordinate logistical details such as catering, transportation, and audio-visual needs.
• Communicate effectively with clients, vendors, and team members to ensure clarity of expectations.
• Maintain event budgets and track expenses to help manage costs effectively.
• Assist in the preparation of event materials, including signage, programs, and promotional items.

Requirements & Qualifications

• Bachelor's degree in Hospitality Management, Event Planning, Marketing, or a related field.
• Proven experience in event planning or a similar role is preferred.
• Strong organizational skills with an ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and event management software.
• Ability to work collaboratively in a fast-paced team environment.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Marketing and Other
• Industries: Events Services

This job is active and accepting applications.