Assistant Event Coordinator

Marketing Consultancy Lab; San Antonio (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a motivated Assistant Event Coordinator to join their dynamic team. This role is pivotal in ensuring the flawless execution of events, from planning to on-site support. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional organizational and communication skills while managing multiple tasks. With a focus on delivering memorable experiences, you will collaborate closely with clients and vendors, ensuring every detail is meticulously handled. Join a team that values creativity and initiative, and be part of crafting unforgettable events that inspire and engage attendees.

Qualifications

• High school diploma required; degree in event planning or hospitality preferred.
• Strong organizational, multitasking, and communication skills are essential.

Responsibilities

• Assist with event planning, vendor research, and budget tracking.
• Provide on-site support during events and ensure smooth execution.

Skills

Organizational Skills

Communication Skills

Multitasking

Problem-Solving Skills

Customer Service

Education

High School Diploma

Degree in Event Planning or Related Field

Tools

Microsoft Office Suite

Event Management Software

Job description

Job Description: Assistant Event Coordinator

Position Title: Assistant Event Coordinator
Department: Events
Reports to: Event Manager
Location: San Antonio, TX
Job Type: Full-Time

About Us:

Marketing Consultancy Lab is dedicated to delivering exceptional events that inspire, engage, and create lasting memories. We are seeking a motivated and organized Assistant Event Coordinator to join our team. In this role, you will work closely with the Event Manager and the rest of the event planning team to ensure seamless execution of events from concept to completion.

Key Responsibilities:

• Event Planning Support: Assist with the preparation and planning of events, including researching vendors, venues, and other event-related resources.
• Communication: Act as a liaison between clients, vendors, and internal teams to ensure clear and effective communication.
• Budget Tracking: Assist in maintaining event budgets, tracking expenses, and ensuring events stay within allocated budgets.
• On-Site Support: Provide on-the-day support during events, ensuring everything runs smoothly, troubleshooting issues as they arise.
• Scheduling: Assist in the development and management of event timelines and schedules.
• Client Interaction: Provide exceptional customer service to clients and attendees, addressing any questions or concerns in a timely manner.
• Administrative Tasks: Handle administrative tasks such as event documentation, filing, and preparation of materials required for events.
• Post-Event Activities: Assist with post-event evaluation, including compiling feedback and preparing reports.

Qualifications:

• High school diploma or equivalent; a degree in event planning, hospitality, communications, or a related field is preferred.
• Strong organizational and multitasking abilities.
• Excellent communication skills (written and verbal).
• Ability to work under pressure and manage tight deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• A positive, can-do attitude and willingness to take initiative.
• Strong attention to detail and problem-solving skills.