Assistant Director, Sponsored Programs Administration

University Of Nebraska Medical Center; Omaha, Northern (NE, KY); Hybrid; USD 90,000 - 144,000; Full time

Job summary

University of Nebraska Medical Center in Omaha, NE is seeking an Assistant Director, Sponsored Programs Administration to oversee pre-award and non-financial post-award management of sponsored projects. The role leads SPA initiatives and directs daily submission workflow, ensuring compliance and efficient operations.

The position requires 4 years of progressive experience in sponsored programs administration in academia, strong Excel/Word skills, and the ability to manage multiple deadlines in a

Qualifications

• Progressive experience in sponsored programs administration.
• Experience in pre-award and non-financial post-award management in higher education.
• Ability to balance regulatory compliance with practical needs.

Responsibilities

• Lead administration of pre-award and non-financial post-award management for sponsored projects.
• Direct daily workflow related to submission of sponsored projects.
• Provide leadership in research development initiatives of SPA.
• Fulfill duties of the director in the director’s absence.

Skills

Multi-tasking under deadlines

Data analysis

Problem solving

Team leadership

Independent decision making

Communication skills

Tools

Microsoft Excel

Microsoft Word

Data management systems

Grants submission systems

Visual Compliance

COI-Smart systems

Job description

Assistant Director, Sponsored Programs Administration

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Omaha, NE

Requisition Number

Staff_15021

Department

Sponsored Programs Administration 50001217

Business Unit

Vice Chancellor for Research

Reg-Temp

Full-Time Regular

Work Schedule

Monday - Friday, 8:00AM - 5:00pm

Remote/Telecommuting

Hybrid (part-time working on site, part-time working off-site)

Position Summary

This position will facilitate the research climate at UNMC by assisting faculty and administrators in proposal submission and award processing and management. Specifically, this position will: (1) provide leadership in the administration and coordination of the pre-award and non-financial post award management of sponsored projects supported by federal, state, private, industry and other sponsors, (2) lead and manage the research development initiatives of SPA , (3) direct the daily work flow in the SPA office related to the submission of sponsored projects, (4) fulfill the duties of the director in the director’s absence.

Working Title

Assistant Director, Sponsored Programs Administration

Job Title

Asst Dir, Sponsored Prgms

Salary Grade

AB25S

Appointment Type

B1 - REG MGR PROF SALARY

Salary Range

$89,800 - $143,700/annual

Job Requisition Begin Date

09/29/2026

Application Review Date

10/07/2026

Review Date Information

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education:

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

NA

Required Experience

4 years

If any experience is required, please specify what kind of experience:

Progressive experience in sponsored programs administration to include pre-award/non-financial post award management within an academic medical center or higher education setting.

Required License

No

Required Computer Applications

Microsoft Excel, Microsoft Word

Required Other Computer Applications

Data management and electronic grants submission systems

Required Additional Knowledge, Skills and Abilities

Competencies

• Capable of managing multiple tasks and working in a demanding, deadline-driven environment
• Ability to develop new systems or procedures to resolve and facilitate workflow
• Demonstrated experience making independent decision, researching, analyzing and solving problems
• Efficiency, diplomacy and composure in multi-tasking under pressure of multiple deadlines
• Highly experienced program development and problem solving techniques
• Ability to collect and analyze data, identify trends and operational changes

Communication and relational skills

• Exceptional oral and written communication skills with the flexibility to manage through ambiguity with minimal direction
• Excellent interpersonal skills and proven experience working both independently and as an effective team member
• Extensive experience interacting effectively with all levels of employees, including executive staff, faculty physicians and scientists, as well as sponsors and federal agency personnel
• Demonstrated leadership skills, a proven ability to promote team productivity and cohesiveness and to provide clear direction is required.

Technical Knowledge

• A thorough knowledge and understanding of the guidelines, laws and regulations of governmental and private sponsors relating to research grants and agreements to include the Federal Acquisition Regulations, Office of Management and Budget Circular’s A-21, A-110, A-133
• Advanced technical competence in wide range of research compliance issues
• Experienced and proficient in balancing regulatory compliance requirements against practical needs and limitations
• Advanced working knowledge of contracting principles

Preferred Education

None Preferred

Preferred Experience

NA

Preferred License

No

Preferred Computer Applications

Microsoft Outlook

Preferred Other Computer Applications

Visual Compliance and COI-Smart systems

Preferred Additional Knowledge, Skills and Abilities

Required fields are indicated with an asterisk (*).

Questionnaire

• * Do you have a Bachelor's degree?
  • Yes
  • No
• * Do you have four years experience in progressive experience in sponsored programs administration to include pre-award/non-financial post award management within an academic medical center or higher education setting?
  • Yes
  • No
• * If you do have four years experience in progressive experience in sponsored programs administration to include pre-award/non-financial post award management within an academic medical center or higher education setting, please elaborate (If No, indicate NA).

  (Open Ended Question)

• * Are you proficient in Microsoft Excel and Microsoft Word?
  • Yes
  • No
• * Are you proficient with data management and electronic grants submission systems?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.