Assistant Commercial Property Manager

America West Properties, Inc.; Lake Forest (CA); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a well-established commercial real estate company as an Assistant Property Manager, where you will oversee a diverse portfolio of properties. This role offers the chance to make a significant impact by assisting in operations, maintaining property conditions, and handling administrative tasks. You will collaborate closely with clients and tenants, ensuring their needs are met with professionalism and care. With a competitive salary and benefits, this position is perfect for organized individuals eager to grow in the property management industry. Embrace the opportunity to contribute to a thriving company that values its employees and clients alike.

Benefits

Accrued vacation time

Employee medical insurance

Dental insurance

Vision insurance

Qualifications

• Proven ability to manage tenant relations and property operations.
• Strong organizational and problem-solving skills are essential.

Responsibilities

• Respond to tenant inquiries and maintenance service calls promptly.
• Assist in the preparation and distribution of monthly reports.

Skills

Problem-solving skills

Effective communication

Organizational skills

Professional attitude

Patience

Tools

Microsoft Office

Excel

Job description

Director of Marketing and Operations at America West Properties, Inc.

America West Properties, Inc is seeking to hire a full-time, experienced Assistant Property Manager to oversee a portfolio of commercial properties.

Candidates will have the opportunity to work for a well-established commercial real estate company that manages over four million square feet of office, industrial, and retail assets. The position is responsible for assisting with the operation, physical condition, all related administrative tasks, and financial performance of the portfolio. We are looking for a sharp and extremely organized individual who is interested in the property management industry and wants to make a significant contribution to the company and the clients they serve.

America West Properties, Inc. offers a competitive salary, accrued vacation time, as well as employee medical, dental, and vision.

Job Responsibilities

1. Promptly respond to tenant inquiries and maintenance service calls.
2. Assist in collection and resolution of rent and other tenant charges.
3. Obtain insurance certificates from tenants and contractors.
4. Assist in the process of bidding, awarding, and preparing service contracts.
5. Prepare correspondence relating to annual reconciliations, rent increases, and sales for percentage rent.
6. Inspect properties to ensure they are in a safe condition and to determine if repairs or maintenance are needed.
7. Respond to property emergencies and be the emergency contact for tenants and vendors.
8. Assist in sourcing and coordinating agreements for leasing opportunities.
9. Assist in the preparation and distribution of monthly reports.
10. Collaborate with the property manager in the preparation of the yearly income and expense budgets.
11. Coordinate tenant move-in/move-out procedures.
12. Maintain tenant and vendor files.
13. Maintain lease files including late fee, option to renew, and tenant improvement work schedules.
14. Maintain the reporting system for logging and tracking property operational issues such as roof leaks.
15. Maintain the collection and data entry of retailer sales and the collection of certified sales reports.
16. Periodically assist in processing invoices and researching payables as needed.

Requirements

1. Ability to show patience and a professional attitude towards Clients, Tenants, and Vendors.
2. Reliable, proactive, and effective problem-solving skills and strong work ethic.
3. An effective communicator with the ability to listen well and exhibit excellent follow-through.
4. Able to work under pressure, including prioritizing competing demands and meeting deadlines.
5. Able to establish systems to organize and handle workload and unscheduled tasks.
6. Promotes and fosters positive working relationships with clients, tenants, co-workers, management, and corporate staff.
7. Microsoft Office and Excel proficiency required.

Seniority level

Entry level

Employment type

Full-time

Job function

Sales and Management