Assistant Business Office Coordinator

Sweetwater Care; Herington (KS); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Professional growth opportunities

Collaborative work environment

Contribute to efficient business ops

Job summary

Junction Point Post Acute is seeking an organized and detail-oriented Assistant Business Office Coordinator to support daily office operations in Herington, KS. The role involves administrative tasks, recordkeeping, billing support, and coordination of office activities to ensure efficient and accurate operations.

The ideal candidate will have strong communication and customer service skills, experience with MS Office, and the ability to prioritize multiple tasks in a professional, confidential

Qualifications

• High school diploma required; higher education in business admin or accounting preferred.
• Experience in administrative, office coordination, bookkeeping, or related roles is a plus.
• Proficiency with Microsoft Word and Excel and willingness to learn office management software.

Responsibilities

• Assist with daily business office operations and administrative tasks.
• Maintain accurate records, files, reports, and confidential documents.
• Support billing, invoicing, payments, and account reconciliation as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Prioritization abilities

Independent and team work

Education

High school diploma

Business administration or accounting coursework

Tools

Microsoft Word

Microsoft Excel

Job description

Now Hiring: Assistant Business Office Coordinator

Position Title: Assistant Business Office Coordinator
Department: Business Office / Administration
Employment Type: Full-Time
Reports To: Business Office Manager
Location: Herington, KS

About the Role

We are seeking a dependable, organized, and detail-oriented Assistant Business Office Coordinator to support daily business office operations. This individual will assist with administrative duties, recordkeeping, financial documentation, customer service, and coordination of office activities to ensure efficient and accurate operations.

The ideal candidate is professional, proactive, comfortable managing multiple priorities, and committed to providing excellent service to staff, customers, and business partners.

Key Responsibilities

• Assist with daily business office operations and administrative functions.

• Maintain accurate records, files, reports, and confidential documentation.

• Support billing, invoicing, payment processing, and account reconciliation as assigned.

• Assist with data entry, tracking expenses, and preparing routine financial reports.

• Respond to phone calls, emails, and inquiries in a professional and timely manner.

• Coordinate office schedules, meetings, correspondence, and other administrative activities.

• Monitor office supplies and assist with ordering and inventory management.

• Help ensure compliance with company policies, procedures, and applicable regulations.

• Communicate with internal departments, vendors, customers, and management as needed.

• Perform other administrative and operational duties as assigned.

Qualifications

• High school diploma or equivalent required; additional education in business administration, accounting, or a related field preferred.

• Previous administrative, office coordination, bookkeeping, or business office experience preferred.

• Proficiency in Microsoft Office, including Word and Excel, and the ability to learn office management software.

• Strong organizational, communication, and customer service skills.

• Excellent attention to detail and accuracy.

• Ability to prioritize tasks, meet deadlines, and work independently as well as part of a team.

• Ability to handle confidential information with discretion and professionalism.

Preferred Skills

• Experience with billing, accounts payable, accounts receivable, or financial recordkeeping.

• Strong problem-solving and time-management abilities.

• A positive attitude and willingness to learn.

• Flexibility in responding to changing office priorities.

What We Offer

• Competitive compensation.

• Opportunities for professional growth and development.

• A collaborative and supportive work environment.

• The opportunity to contribute to efficient business operations.

We look forward to welcoming a motivated and professional individual to our team!

Equal Opportunity Employer: Junction Point Post Acute is committed to providing equal employment opportunities to all qualified applicants.