Assistant, Administrative

Austin Community College; Austin (TX); On-site; USD 48,000 - 51,000; Full time

Benefits offered by this job

Medical

Dental

Life insurance

Short-term disability

Long-term disability

Retirement plans

TRS

ORP-Faculty and Administrators Only

ACCMPP

Job summary

Austin Community College is seeking an Assistant III, Administrative to provide clerical and administrative support across departments. The role involves handling correspondence, scheduling, data entry, reporting, and basic budgeting tasks in a busy college office.

The ideal candidate will have a high school diploma (or equivalent) and at least two years of related work experience, with strong organizational and customer service skills.

Qualifications

• High school diploma or equivalent required.
• Two years of related work experience required.
• Familiarity with serving multicultural populations preferred.

Responsibilities

• Performs administrative duties for a department, including answering correspondence and maintaining the supervisor's schedule.
• Processes mail and coordinates department communications; handles phone and email inquiries.
• Gathers, enters data, and produces routine reports and documents; maintains files and records.
• May design handouts, fliers, newsletters, or webpages and assist in special projects.
• Oversees workflow of others as appropriate and coordinates room scheduling and event logistics.

Skills

Office procedures

Customer service

Bookkeeping

Budget management

Interpersonal skills

Organizational skills

Clerical tasks

Data entry

Confidentiality

Multicultural service

Spreadsheet

Word processing

Database

Presentation software

Social media

Desktop publishing

Webpages

Education

High school diploma or educational equivalent

Tools

Spreadsheet

Word processing

Database

Presentation software

Social media

Desktop publishing

Webpages

Job description

Job Posting Title

Assistant III, Administrative

Job Description Summary

To provide clerical and administrative support.

Duties and Tasks

Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule. Communicates program information and assists students. Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication. Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems. May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media. Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public. Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets. Compiles and produces routine reports or documents. May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes. May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines. May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects. May oversee the work flow of others, as appropriate.

Knowledge, Skills and Abilities

Knowledge: Office procedures and practices. Customer service techniques. Basic bookkeeping procedures. Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc. Managing the budget within assigned department. Skills: Maintaining an established work schedule. Effectively using interpersonal and communications skills. Effectively using organizational and planning skills with attention to detail and follow-through. Entering data, maintaining files, and performing other clerical duties. Maintaining confidentiality of work-related information and materials. Establishing and maintaining effective internal and external relationships. Effective customer-orientation when working with a multicultural population. Technology Skills: Use a variety of spreadsheet, word processing, database, and presentation software. May also use social media, work with desktop publishing, and update webpages.

Required Work Experience

Two years of related work experience.

Required Education

High school diploma or educational equivalent.

Preferred Qualifications

Familiarity with serving multicultural populations.

Physical Requirements

Work is performed in a standard office environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.

Salary Range (PG 2)

$47,840 - $51,189

Number of Openings

1

Job Posting Close Date

September 14, 2026

Benefits

• medical
• dental
• life insurance
• short- and long-term disability
• retirement plans
• AD&D
• Teacher Retirement System of Texas (TRS)
• Optional Retirement Program (ORP‑Faculty and Administrators Only)
• ACC Money Purchase Plan (ACCMPP) required by federal law

Employment Details

Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP‑Faculty and Administrators Only). Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law. ACC does not participate in Social Security.

Equal Opportunity Statement

ACC is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission. ACC will take steps to ensure that the lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.

Contact Information

When applying for a position that requires a college degree or certification from an accredited institution, request from the awarding institution official transcripts and send them directly to: ACC Highland Business Center Attention: E.M. Breedlove, Employment Manager 5930 Middle Fiskville Road Austin, TX 78752. Photocopies or transcripts stamped "issued to student" are not accepted. For an overview, see ACC's Clery Act website; for direct access to the current Annual Security Report, visit www.austincc.edu/asr.