Administrative and Data Assistant (Hourly)

Austin Community College District; United States; On-site; USD 3,320,000 - 3,871,000; Part time

Job summary

Austin Community College District is seeking an Administrative and Data Assistant (Hourly) to provide clerical and data support to a departmental office. The role involves high-volume data entry, data imports/exports to Raiser's Edge NXT, and accurate record-keeping for gifts and constituents.

The ideal candidate will have advanced spreadsheet skills, experience with CRM data, and discretion handling confidential information.

Qualifications

• Experience with high-volume data entry and maintaining record accuracy.
• Advanced knowledge of spreadsheets (Excel, Sheets) including formulas, pivot tables and dashboards.
• AFP code of ethical conduct.

Responsibilities

• Perform high-volume data entry with accuracy and data imports/exports to Raiser's Edge NXT.
• Ensure accurate data collection, entry, reconciliation, and reporting for gifts and constituents.
• Review data records for accuracy and consistency, including latest constituent data and preferences.
• Assist with BoardSpot and Board Committee administrative tasks for the Senior Director of Advancement Services and Stewardship.
• Update and maintain the Standards Manual and other policies and procedures for the Advancement team.
• Enter and process documentation such as forms, reports, surveys, and compliance-related paperwork.
• Prepare lists and reports in support of fundraising analysis and stewardship.
• Support other administrative, scheduling, and clerical tasks as needed.

Skills

Data entry

Excel proficiency

Discretion

Interpersonal skills

Customer service

Tools

Raiser’s Edge NXT

Microsoft Office

Google Workspace

Job description

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01

Administrative and Data Assistant (Hourly)

Job Description Summary: Provides complex clerical and administrative support to a departmental office or program.

Job Description

• Perform high-volume data entry with accuracy and attention to detail, including importing and exporting data files into Raiser’s Edge NXT
• Ensure accurate, timely, and complete data collection, entry, reconciliation, and reporting for gift and constituent records as it supports the Advancement team
• Regularly review data records for accuracy, completeness, and consistency, including latest constituent data and preferences
• Assist with BoardSpot and Board Committee administrative tasks and documentation as it supports the Senior Director of Advancement Services and Stewardship
• Update and maintain the Standards Manual and other policies and procedures as it supports the Advancement team
• Enter and process documentation such as forms, reports, surveys, and compliance-related paperwork
• Prepare lists and reports in support of fundraising analysis and stewardship efforts
• Support other administrative, scheduling, and clerical tasks as needed

Knowledge Experience

• Experience with high-volume data entry and maintaining record accuracy
• Advanced knowledge and experience with spreadsheets (Excel, Sheets) including but not limited to formula creation, pivot tables, dashboards and reporting preparation
• Association of Fundraising Professionals (AFP) code of ethical conduct

Skills

• Strong attention to detail and organizational skills
• Ability to manage confidential information with discretion
• Reliable attendance and strong time management skills
• Comfortable working independently in a steady-paced office environment
• Establishing and maintaining effective working relationships
• Effectively using interpersonal and communication skills
• Effective customer-orientation when working with a multicultural population

Technology Skills

• Understanding of and experience with CRM databases (Raiser’s Edge NXT knowledge preferred)
• Ability to use features such as queries and lists to successfully pull data sets from CRM to support Foundation efforts
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Proficiency with Google Workspace (preferred)
• Use a variety of spreadsheet, word processing, database, and presentation software

Physical Requirements

• Work is routinely performed in a standard office or similar environment
• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling
• Occasional lifting of objects up to 10 pounds

Safety

• Work safely and follow safety rules.
• Report unsafe working conditions and behavior.
• Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Hourly Pay Rate $24.10/Hour Up to 19 hours per week.

Number of Openings: 1

Job Posting Close Date: September 24, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.

Come and Make a Difference with Us Working at ACC offers you an opportunity to be a part of an organization that truly believes in its mission of promoting student success and improving communities. We invite you to learn, explore and experience the many ways ACC promotes individual development and improves the overall quality of life in a vibrant, multicultural community. ACC is looking for people who value open, responsible exchange of ideas, individuals committed to integrity and exemplary standards, and candidates that value personal and professional ownership that generates accountability. ACC offers career employment opportunities as staff, administrators, full-time faculty, and adjunct faculty.

When applying for a position that requires a college degree or certification from an accredited institution, request from the awarding institution official transcripts and send them directly to: ACC Highland Business Center Attention: E.M. Breedlove, Employment Manager 5930 Middle Fiskville Road, Austin, TX 78752 Photocopies or transcripts stamped "issued to student" are not accepted.

Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance short- and long-term disability, retirement plans, and AD&D.

Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

Austin Community College ("ACC" or "College") is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission. ACC will take steps to ensure that the lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.