Asset Management Specialist - Inventory Coordination

Staff Perm, LLC; Wilsonville (OR); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Benefits

Job summary

Staff Perm, LLC is seeking an Asset Management Specialist in Wilsonville, OR to maintain asset records, coordinate demo asset shipments, and ensure compliance with trade regulations. The role supports multiple business units by enhancing sales enablement and audit readiness through precise inventory control.

You will handle lifecycle policies, ship/dock demo assets, assist with documentation, and conduct periodic audits while collaborating with engineering, sales, and global trade teams.

Qualifications

• Must be US Citizen or Permanent Resident.
• Experience in supply chain logistics for defense or EO/IR systems.
• Knowledge of U.S. and international trade regulations and global shipping.
• Ability to bridge logistics and product operations by learning system functionality.
• Proficient with MS Office (Excel, Word, PowerPoint).
• Strong interpersonal and cross-functional communication skills.
• Ability to work independently and keep focus in fast-paced environments.
• Physical ability to lift and move objects weighing 50 lbs+.
• Familiarity with CRM/SAP or ERP data systems is a plus.

Responsibilities

• Maintain asset records in the asset management system with status, location, ownership, and usage history.
• Coordinate demo asset shipments, transfers, returns, and disposals per regulations and priorities.
• Prepare documentation for global logistics, including export controls, customs forms, and certificates of conformance.
• Develop and enforce asset lifecycle policies and procedures.
• Schedule and allocate demo assets for events with Applications Engineering and Sales teams.
• Test system functionality before shipments depart and after returns.
• Coordinate with local service department for inventory repairs.
• Conduct audits and cycle counts to ensure inventory accuracy.
• Track asset condition and advise on disposition of aging equipment.
• Collaborate with Global Trade Compliance to ensure ITAR/EAR compliance.
• Assist in training staff on asset management tools and procedures.
• Generate recurring and ad hoc inventory reports for leadership and audits.

Skills

Inventory management

Supply chain logistics

Trade compliance

MS Office

Communication

Team collaboration

Independent work

Physical capability

CRM familiarity

Tools

SAP

Job description

Seeking an Asset Management Specialist with strong inventory coordination skills to support airborne Applications Engineering demonstration assets.

This position involves comprehensive asset management responsibilities including maintaining detailed inventory records, coordinating demo asset logistics, performing functional checks, and ensuring compliance with trade regulations. The role supports multiple business units by enhancing sales enablement, operational efficiency, and audit readiness through effective inventory control and reporting.

Job Details

• PAY RATE: 26.00 hour
• POSITION: Contract
• LOCATION: Wilsonville, Oregon 97070
• BENEFITS: Yes

Responsibilities

• Maintain up-to-date records in the corporate asset management system, including asset status, location, ownership, and usage history.
• Coordinate demo asset shipments, transfers, returns, and disposals in alignment with regional regulations and business priorities.
• Support preparation of documentation required for global logistics, including export control documentation, customs forms, and certificates of conformance.
• Assist in the development, maintenance, and enforcement of asset lifecycle policies and procedures.
• Partner with Applications Engineering and Sales teams to schedule and allocate demo assets for upcoming events and customer trials.
• Assist team members in testing of system functionality before shipments leave the facility and upon their return to the facility.
• Work closely with the local service department to schedule and track inventory repair requirements to assure operational capability of all demo assets.
• Conduct periodic audits and cycle counts to validate inventory accuracy and reconcile discrepancies.
• Track asset condition and recommend disposition actions for aging or non-compliant equipment.
• Collaborate with the Global Trade Compliance team to ensure adherence to ITAR, EAR, and regional trade requirements.
• Assist in training and onboarding of new personnel on asset management tools and inventory procedures.
• Generate recurring and ad hoc inventory reports for leadership visibility, audit support, and financial reconciliation.

Required Qualifications

• Must be US Citizen or Permanent Resident
• Previous experience in supply chain logistics, inventory management, or logistics planning in defense or EO/IR system technology product related field
• Previous experience/knowledge of U.S. and international trade compliance regulations and global shipping requirements.
• Hands-on learner capable of bridging logistics and product operations by learning system functionality to support setup, verification, and shipment readiness testing.
• Proficiency with Microsoft Office applications including Excel, Word, and PowerPoint.
• Strong interpersonal and communication skills with the ability to effectively work across all levels of the organization and with cross-functional teams.
• Team-oriented self-starter who can work independently with minimal oversight.
• Ability to adapt to fast-paced environments and prioritize multiple tasks efficiently.
• Capability to work in a physical environment requiring lifting and movement of objects weighing 50 lbs or more.

Preferred Qualifications

• Familiarity with CRM, SAP, or other ERP data systems is an advantage.

Please note that all offers of employment are contingent upon the successful completion of a background check and drug screening based on local, state and federal laws in your region.

This process is designed to ensure the safety and integrity of the workplace.

Minor offenses will not necessarily disqualify a candidate from consideration and all situations are reviewed by HR for compliance with local laws and hiring requirements for the role.