Asset Management Consultant

Vaco LLC; Dayton (OH); On-site; USD 90,000 - 140,000; Full time

Job summary

Vaco is seeking a detail-oriented Asset Management Specialist to optimize our ServiceNow SAM Pro environment, ensuring accurate license tracking, reconciliation, and reporting across the organization. You will tune SAM Pro to accurately count licenses with a focus on licensing compliance and data accuracy, and collaborate with technical leadership to maintain data integrity.

The role emphasizes license reconciliation, entitlement management, and the production vs non-production classification,

Qualifications

• Hands-on experience with ServiceNow SAM Pro and software asset management processes.
• Strong knowledge of licensing, hardware and IT software solutions.
• Experience with license reconciliation and entitlement management.
• Proficiency in reporting and dashboard creation within ServiceNow.
• Exceptional attention to detail and analytical skills.
• Strong collaboration with technical and platform leadership.

Responsibilities

• Configure and optimize ServiceNow SAM Pro to ensure accurate license counting and entitlement reconciliation.
• Perform ongoing reconciliation of license data and validate production vs non-production status; ensure data accuracy.
• Measure and report on software utilization; create dashboards and reports within ServiceNow.
• Review licensing results, identify discrepancies, and recommend corrective actions.
• Collaborate with hardware/platform owners to align asset data and configurations.

Skills

ServiceNow SAM Pro

Software Asset Management

Data reconciliation

Reporting & dashboards

Attention to detail

Cross-functional collaboration

Tools

ServiceNow

Job description

Position Summary:

• We are seeking a detail-oriented Asset Management Specialist to support and optimize our ServiceNow SAM Pro environment, ensuring accurate license tracking, reconciliation, and reporting across the organization.

• This role will focus on “tuning” SAM Pro to correctly count and measure software licenses, with a strong emphasis on licensing compliance and data accuracy.

Key Responsibilities:

• Configure and optimize ServiceNow SAM Pro to ensure accurate license counting and entitlement reconciliation.

• Perform ongoing reconciliation of license data as it is ingested into the system. Validate whether services are in use, determine production vs. non-production status, and ensure proper classification. Partner with hardware and platform owners to ensure asset and configuration data accuracy.

• Measure and report on software utilization, creating dashboards and reports within ServiceNow. Review and analyze licensing results, identifying discrepancies and recommending corrective actions.

• Manage and interpret software licensing models, including physical / on-prem solutions as needed.

• Provide expertise in license compliance and audit readiness.

• Collaborate closely with technical and platform leadership to ensure alignment and data integrity.

Qualifications:

• Hands‑on experience with ServiceNow SAM Pro and software asset management processes.

• Strong knowledge of licensing, hardware and IT software solutions (AI models and token consumption a nice to have).

• Experience with license reconciliation and entitlement management.

• Proficiency in reporting and dashboard creation within ServiceNow.

• Exceptional attention to detail and analytical skills.

• Strong collaboration skills with the ability to partner effectively with technical and platform leadership.