Asistente Administrativo Virtual - Ciudad de México

Placements24; United States; Remote; USD 42,000 - 60,000; Full time

Benefits offered by this job

Fully remote work

Competitive salary

Modern virtual collaboration tools and

Professional development opportunities

Culture of respect and collaboration

Experience supporting executive领导

Job summary

Placements24 is seeking a highly organized Asistente Administrativo Virtual to support the executive team remotely. The role emphasizes calendar management, document preparation, and professional communication in a virtual setting.

Candidates should be able to multitask and handle sensitive information with discretion from a home office. The ideal candidate has strong organizational skills, experience as an Administrative or Virtual Assistant, and proficiency in MS Office and Google Workspace,

Qualifications

• Proven experience as an Administrative Assistant or Virtual Assistant.
• Excellent organizational and time management skills.
• Proficiency in MS Office and Google Workspace.
• Spanish language proficiency and strong written/verbal communication.

Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, proofread, and edit documents, reports, presentations, and correspondence.
• Handle emails and phone calls professionally.
• Organize and maintain digital filing systems and databases.
• Assist with expense reporting and budget tracking.
• Coordinate virtual meetings and ensure technology readiness.
• Act as liaison between executives and stakeholders.
• Manage ad-hoc administrative projects as assigned.

Skills

Administrative experience

Virtual assistant

Time management

Microsoft Office

Google Workspace

Spanish proficiency

Calendar management

Remote work

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

About the Role

Our client is seeking a highly organized and proactive Asistente Administrativo Virtual to provide comprehensive support to their executive team. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will be adept at managing administrative tasks, coordinating schedules, preparing documents, and ensuring smooth daily operations within a virtual environment. You will play a crucial role in maintaining efficiency and supporting key decision-makers. This role demands excellent communication skills, meticulous attention to detail, and the ability to handle sensitive information with discretion. We are looking for an individual who is self-disciplined, resourceful, and possesses strong time management abilities to excel in a remote setting. If you are a detail-oriented professional seeking a challenging and rewarding administrative role from the comfort of your home office, this opportunity is ideal.

Key Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, proofread, and edit documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including emails and phone calls, in a professional manner.
• Organize and maintain digital filing systems and databases.
• Assist with expense reporting and budget tracking.
• Conduct research on various topics as required by the executive team.
• Coordinate virtual meetings and ensure all necessary technology is in place.
• Act as a liaison between executives and internal/external stakeholders.
• Manage ad-hoc administrative projects as assigned.
• Ensure the smooth flow of administrative operations within the remote team.

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills in Spanish.
• Experience with calendar management and virtual meeting platforms (e.g., Zoom, Teams).
• Ability to multitask, prioritize, and work independently in a remote environment.
• Discretion and confidentiality in handling sensitive information.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Reliable internet connection and a suitable home office setup.
• Proactive attitude and a strong sense of responsibility.

Benefits

• This role offers the significant advantage of being fully remote, providing unparalleled flexibility and work-life balance.
• You will receive a competitive salary and the opportunity to work with a supportive and dynamic team.
• Access to modern virtual collaboration tools and resources will be provided.
• Professional development opportunities are available to enhance your administrative skills.
• Our client values employee well-being and fosters a culture of respect and collaboration.
• Gain valuable experience supporting executive leadership in a forward-thinking organization.
• This position allows you to contribute meaningfully while working from your preferred location, contributing to the success of our client based in Mexico City, Mexico City, MX .