Asistente Administrativo Virtual con Habilidades Contables

Placements24; United States; Remote; USD 42,000 - 58,000; Full time

Benefits offered by this job

Remote work

Flexible schedule

Professional development opportunities

Job summary

WhatJobs Direct is seeking a highly organized Virtual Administrative Assistant with foundational accounting skills to support its operations. This fully remote role can be done from anywhere in Mexico.

You will handle administrative tasks, basic bookkeeping, invoices, and payroll-related duties while collaborating with a remote team. The ideal candidate is detail-oriented, proficient in office software, and understands basic accounting principles.

Qualifications

• Proven experience as Administrative Assistant or similar role, preferably remote.
• Basic understanding of accounting principles and bookkeeping.
• Proficiency with MS Office or Google Workspace.
• Experience with QuickBooks or Xero is a strong plus.

Responsibilities

• Organize digital files and records with meticulous attention to detail.
• Schedule and coordinate virtual meetings and travel as needed.
• Handle correspondence including emails and calls.
• Prepare reports, presentations, and documents for management.
• Process invoices, track payments, and manage expense reports.
• Perform basic bookkeeping data entry for payables/receivables.
• Assist with payroll processing and expense reimbursements.
• Maintain customer databases and contacts.
• Coordinate with vendors to ensure timely delivery of goods and services.

Skills

Microsoft Office Suite

Google Workspace

Basic accounting

Financial record-keeping

Education

High school diploma or equivalent; Associate's/Bachelor's preferred

Tools

QuickBooks

Xero

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and proactive Virtual Administrative Assistant with foundational accounting skills to support their operations in Mexico City . This is a fully remote position, offering the flexibility to work from anywhere in Mexico. You will play a crucial role in ensuring the smooth day-to-day functioning of the administrative and financial aspects of the business. The ideal candidate is detail-oriented, proficient in office software, and has a solid understanding of basic accounting principles. You will be responsible for a variety of tasks, from managing schedules and correspondence to handling invoices and processing payments. We are looking for someone who is reliable, efficient, and possesses excellent communication skills to collaborate effectively with team members remotely. This role demands a high level of responsibility and the ability to manage multiple tasks simultaneously in a virtual environment. The goal is to provide seamless administrative and basic financial support, ensuring that all processes are handled accurately and efficiently.

Key Responsibilities

• Manage and organize digital files and records with meticulous attention to detail.
• Schedule and coordinate virtual meetings, appointments, and travel arrangements as needed.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Prepare reports, presentations, and other documents as required by management.
• Process invoices, track payments, and manage expense reports.
• Perform basic bookkeeping tasks, such as data entry for accounts payable and accounts receivable.
• Assist with payroll processing and employee expense reimbursements.
• Maintain and update customer databases and contact information.
• Coordinate with vendors and suppliers to ensure timely delivery of goods and services.
• Provide general administrative support to the team and management as needed.
• Ensure compliance with financial record-keeping procedures.

Requirements

• Proven experience as an Administrative Assistant or in a similar role, preferably in a virtual capacity.
• Demonstrable knowledge of basic accounting principles and bookkeeping.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Experience with accounting software (e.g., QuickBooks, Xero) is a strong plus.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in Spanish.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a remote team.
• High school diploma or equivalent; an Associate's or Bachelor's degree in Accounting, Business Administration, or a related field is preferred.
• Must have a reliable internet connection and a dedicated home office setup.

Benefits

This is a fully remote position, offering excellent work-life balance and flexibility. Our client provides a competitive salary and the opportunity to work with a professional and supportive team. You will gain valuable experience in both administrative and basic accounting functions within a growing organization. Opportunities for professional development and skill enhancement are available. Join a company that values efficiency, organization, and employee well-being. Be a key contributor to the seamless operation of our client's business from the convenience of your home office.