Administrative Assistant

Veta Virtual Inc.; United States; Remote; USD 45,000 - 61,000; Full time

Benefits offered by this job

100% remote work

Paid time off (at least 10 days)

USD salary in monthly pay

Growth opportunities

Job summary

Veta Virtual is hiring an Administrative/Executive Assistant to work with one of our clients in the US or Canada. You will manage projects, communications, and daily operations, staying one step ahead so leaders can focus on strategic work.

The role requires 2+ years in an admin or executive support capacity, exceptional organization, English fluency, and a proactive, discreet, quick-learning mindset. It is fully remote with US hours and LATAM/Europe eligibility.

Qualifications

• 2+ years in an administrative, executive assistant, or virtual assistant role.
• Exceptional organization, time management, and attention to detail, with the ability to manage many priorities at once without dropping details.
• Excellent written and verbal communication in fluent, near-native English.
• A proactive mindset. You see what needs to get done, and you make it happen.
• Proven discretion with confidential and sensitive information.
• Confidence with Google Workspace and Microsoft Office, and a quick learner of new tools.
• Comfort working in a fast-paced environment where priorities can change quickly.
• A reliable home office setup, including high-speed internet and a quiet workspace.
• Full-time availability aligned with US business hours.
• To be considered for this role, you must currently be based in Latin America (LATAM) or Europe.

Responsibilities

• Track projects, tasks, and deadlines, sending friendly reminders, and following up until each item is closed.
• Drafting, proofreading, and sending polished emails, memos, and updates for teams and clients.
• Preparing reports, presentations, and documents, and keeping information organized and ready to use.
• Coordinating meeting logistics from start to finish, including agendas, materials, notes, and action items.
• Coordinating with vendors, contractors, and external partners on behalf of your team.
• Keeping digital files, spreadsheets, and databases clean, current, and easy to find.
• Managing calendars and scheduling internal and external meetings across time zones, and spotting conflicts before they cause problems.
• Supporting travel arrangements, event planning, and expense tracking as needed.
• Handling confidential business information with care and discretion.
• Solving small problems before they become big ones. You are the calm in the storm!

Skills

Admin experience

Organization

Time management

Attention to detail

English proficiency

Proactive mindset

Discretion

Adaptability

Work under US hours

Tools

Google Workspace

Microsoft Office

Job description

Launch Your Next Successful Chapter with Veta Virtual!

Competitive Pay in USD | 100% Remote | Administrative & Executive Support | US & Canadian Clients

Busy leaders need someone they can count on. Veta Virtual is hiring an Administrative/Executive Assistant to work with one of our clients in the US or Canada. You will become a trusted part of their team and take ownership of the work that keeps their business moving: projects, communication, documents, follow-ups, and daily operations. You will often know what they need before they ask, so they can focus on their best work.

Your Role

As an Administrative/Executive Assistant, you will be the steady, organized support that keeps a client’s work moving forward. You will work directly with managers, executives, and teams, and you will own the details so they can focus on the big picture. Your day to day will involve:

• Tracking projects, tasks, and deadlines, sending friendly reminders, and following up until each item is closed.
• Drafting, proofreading, and sending polished emails, memos, and updates for teams and clients.
• Preparing reports, presentations, and documents, and keeping information organized and ready to use.
• Coordinating meeting logistics from start to finish, including agendas, materials, notes, and action items.
• Coordinating with vendors, contractors, and external partners on behalf of your team.
• Keeping digital files, spreadsheets, and databases clean, current, and easy to find.
• Managing calendars and scheduling internal and external meetings across time zones, and spotting conflicts before they cause problems.
• Supporting travel arrangements, event planning, and expense tracking as needed.
• Handling confidential business information with care and discretion.
• Solving small problems before they become big ones. You are the calm in the storm!

What You'll Need

• 2+ years of experience in an administrative, executive assistant, or virtual assistant role.
• Exceptional organization, time management, and attention to detail, with the ability to manage many priorities at once without dropping details.
• Excellent written and verbal communication in fluent, near-native English. Your tone is clear, professional, and friendly.
• A proactive mindset. You see what needs to get done, and you make it happen.
• Proven discretion with confidential and sensitive information.
• Confidence with Google Workspace and Microsoft Office, and a quick learner of new tools.
• Comfort working in a fast-paced environment where priorities can change quickly.
• A reliable home office setup, including high-speed internet and a quiet workspace.
• Full-time availability aligned with US business hours.
• To be considered for this role, you must currently be based in Latin America (LATAM) or Europe.

Nice-to-Haves

• Experience supporting multiple teams, managers, or projects at once.
• Experience with business travel, event coordination, or expense reporting.
• Comfort using AI tools to draft, organize, and work faster.
• Experience working in a fully remote company.

What We Offer

• Competitive monthly compensation in USD.
• A minimum of 10 paid days off per year, plus applicable holidays.
• 100% remote work from anywhere in LATAM or Europe.
• Opportunities to grow your skills and build your career with trusted Veta Virtual clients.
• A supportive, people-first culture where your contributions matter.