Arts & Sciences Administrative Specialist

Southwestern Community College; Sylva (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Southwestern Community College seeks an office support staff member for the Arts & Sciences Division to provide administrative and clerical support. Responsibilities include maintaining class schedules, processing contracts for instructors, and handling payroll-related tasks.

The role requires confidentiality, strong computer skills (Word, Excel, PowerPoint, Google Drive), and the ability to interact effectively with students and staff. Office environment with occasional evenings during events.

Qualifications

• Minimum of a high school diploma or equivalent with at least one year of professional experience in an office administration setting.
• Preferred: Associate degree in Office Systems Technology or related field with at least two years of professional experience in an office administration setting.
• Excellent computer skills, attention to detail and ability to maintain confidentiality.

Responsibilities

• Provide administrative and clerical support for the Dean of Arts & Sciences.
• Maintain Arts & Sciences semester class schedule by entering classes and updating in college computer system.
• Calculate pay for part-time instructors, create contracts, submit to business office, and provide monthly payroll report.
• Maintain room schedule, course syllabus files, and instructor schedules for division office.
• Purchase equipment and supplies via E-Procurement and assist with quotes and bids.
• Maintain spreadsheets for organizational and reporting purposes.
• Assist dean and faculty with processing forms such as leave, travel, field trips, and requisitions.
• Provide friendly, accurate information to students, faculty, and visitors to the division office.
• Answer division office phone, route messages, and respond to routine requests.
• Enter student registrations to assist dean and advisors.
• Create memos, letters and documents for division correspondence.
• Maintain computer and office files.
• Assist with planning and implementation of special events and meetings.
• Maintain an open, friendly, helpful office environment while performing high quality work.

Skills

Microsoft Word

MS Excel

MS PowerPoint

Google Drive

Datatel/Colleague

Data entry

Confidentiality

Customer service

Education

High school diploma or equivalent

Associate degree in Office Systems Technology or related field

Tools

Datatel/Colleague

NC EProcurement

Job description

Southwestern Community College seeks an office support staff member for the Arts & Sciences Division to provide administrative and clerical support. Responsibilities include maintaining class schedules, processing contracts for instructors, and handling payroll-related tasks.

The role requires confidentiality, strong computer skills (Word, Excel, PowerPoint, Google Drive), and the ability to interact effectively with students and staff. Office environment with occasional evenings during events.