Administrative Specialist, Humanities, Communications & Fine Arts

Tyler Junior College; Tyler (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

Tyler Junior College is seeking an Administrative Specialist for Humanities, Communications, & Fine Arts. The role involves extensive office duties, interacting with college staff, students and the public, and supporting department chairs with daily operations.

Responsibilities include supervising student assistants, scheduling hours, and handling inquiries. Strong organizational, computer and MS Word/Excel skills are essential for this 12-month, full-time position reporting to the Academic

Qualifications

• HS Diploma or equivalent required.
• One year of related experience required.
• Must have excellent organizational skills.
• Working knowledge of Microsoft Word and Excel.
• Must be able to work independently, maintain confidentiality and professionalism.

Responsibilities

• Performing office duties including filing, copying, and ordering supplies for the faculty workroom.
• Interacting with College administration, faculty, staff, students, and the general public (in person and by phone).
• Supervising student assistants and scheduling work hours.
• Assisting department chairs with day-to-day operations of their programs.
• Receiving visitors, relaying messages, scheduling appointments, and answering questions for staff and students.
• Assisting the Academic Operations Coordinator with data entry (Faculty Rosters/Biographical Report/etc).
• Ability to manage a variety of projects assigned by the supervisor.
• Perform other duties as assigned.

Skills

Teamwork

Computer Skills

Customer Service

Decision Making

Interpersonal Skills

Multi-tasking

Written Communication

Organizational Skills

Problem Solving

Time Management

Typing/Word Processing

Education

HS Diploma or equivalent

Tools

Ellucian Banner

Job description

The Administrative Specialist, Humanities, Communications, & Fine Arts is a full-time, 12-month position responsible to the Academic Operations Coordinator, Humanities, Communications, & Fine Arts.

• Performing office duties, including filing, copying, and ordering supplies for the faculty workroom
• Interacting (in person and by telephone) with the College administration, faculty, staff, and students as well as the general public.
• Supervising student assistants and scheduling work hours.
• Assisting department chairs with the day-to-day operations of their programs.
• Receiving visitors, relaying messages, scheduling appointments, and answering questions for staff and students as needed.
• Assisting the Academic Operations Coordinator with data entry (Faculty Rosters/Biographical Report/Etc.)
• Ability to manage a variety of projects assigned by the supervisor.
• Perform other duties as assigned.

COMPETENCIES

Knowledge, Skills, and Abilities

Collaboration/Teamwork, Computer Software Skills, Customer Service, Decision-making, Interpersonal Skills, Multi-tasking, Written Communication, Organizational Skills, Problem-solving, Time Management, Typing/Word Processing

Preferred Skills

• Ellucian Banner

SUPERVISORY RESPONSIBILITIES

No direct supervision

Work Environment: Work is rarely required outside of normal business hours

Physical Demands: Sitting, Walking, Standing

Travel Required: Yes- Minimal

If travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record

Required Education

HS Diploma or equivalent required

Required Experience

One year of related experience.

Additional Job-Specific Requirements

• Must have excellent organizational skills.
• Knowledge and skill to operate a personal computer required.
• Working knowledge of Microsoft Word and Excel.
• Must be able to work independently, respect confidentiality, and maintain professionalism in working with students, faculty, staff, and visitors.

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands.