Administrative Assistant I, College of Fine Arts & Communication

Towson University; Baltimore (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

Towson University is seeking an Administrative Support role within the Academic Affairs Division on the Main Campus. The position supports complex office functions, schedule coordination, and event registrations, with duties spanning communications, document management, and stakeholder coordination.

The role requires a High School Diploma or GED and at least two years of admin experience, with preferred qualifications including a Bachelor’s degree and familiarity with PeopleSoft and CLSS.

Qualifications

• High School Diploma or GED required.
• Two years of experience providing administrative support.
• Strong proofreading and editing abilities.
• Proficient in word processing, spreadsheets, databases, and calendar software.

Responsibilities

• Edit, format, and revise a variety of documents and screen calls/visitors.
• Coordinate course schedules, assign instructors, and upload schedules.
• Maintain social media outlets, alumni relations, and arts-related event registrations.
• Oversee material management, classroom access, and project reporting.

Skills

Administrative support

Communication skills

Proofreading/editing

Office software

Education

Bachelor's degree

Tools

PeopleSoft

CLSS

Job description

Responsibilities and Duties

• Responsible for editing, formatting, and revising a variety of documents, screen telephone calls and visitors, order supplies and equipment, and make travel arrangements. Administer Federal Work Study onboarding and supervise.
• Serve as the course schedule coordinator. Collaborate with the faculty to create course schedules and assign instructors for all semesters and upload them into the system. Manage course seat reservations, cancelling and/or adding sections and requesting late registrations.
• Establish and maintain new social media outlets; alumni relations/web updates; registration for Art Major for A Day.
• Oversee material management and work requests; contact personnel for classroom issues and access, assist with report writing; provide assistance with art gallery with marketing and catalogs; monitor balance of Federal Work Study payouts, and completion of projects as needed.
• Assist the Director in planning and execution of Community Art Center programs registration for classes; managing health forms; answering questions from parents; overseeing classes as needed; initiate contracts for teacher hires; data management including budget and spreadsheets; data entry. assist with marketing programs –including email and social media campaigns.

This position will include Saturdays on an occasional basis when communication classes/programming are in session.

Qualifications and Skills

Required Qualifications:

• High School Diploma or GED
• Two years of experience providing administrative support

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

• Bachelor’s degree.
• Proficient in Peoplesoft and CLSS (course scheduling software).
• Interest in the arts and commitment to supporting arts-related programs and initiatives.

Organization: Academic Affairs Division

Primary Location: Main Campus

Job Posting: Sep 29, 2026