Academic Scheduling & Administrative Specialist

State Center Community College District; California; On-site; USD 85,103,000 - 104,728,000; Part time

Job summary

State Center Community College District seeks a skilled administrative assistant to support the MCC Science, Tech, Engineering, Math division. You will input, maintain and analyze class schedules, staff calendars and faculty workload while handling confidential records and coordinating with multiple stakeholders.

The role requires accuracy, strong communication, and the ability to manage complex datasets, reporting and document preparation for dean and chair review.

Qualifications

• Graduation from high school or GED equivalent and at least four years of progressively responsible clerical support experience, including instructional support setting preferred.
• Experience with class scheduling, payroll and budget tracking is desirable.
• Strong computer and organizational skills with attention to detail and confidentiality.

Responsibilities

• Provide clerical and administrative support to an instructional Dean and draft documents using standard office software.
• Coordinate calendars, handle inquiries and act as liaison between the Dean's office and departments, vendors and partners.
• Prepare and reconcile department payroll, time logs and faculty loads to ensure accurate pay and compliance with contracts.

Skills

Clerical support

Scheduling

Payroll processing

Communication skills

Microsoft Office

Data entry

Education

High school diploma or GED

Associate degree preferred

Job description

State Center Community College District seeks a skilled administrative assistant to support the MCC Science, Tech, Engineering, Math division. You will input, maintain and analyze class schedules, staff calendars and faculty workload while handling confidential records and coordinating with multiple stakeholders.

The role requires accuracy, strong communication, and the ability to manage complex datasets, reporting and document preparation for dean and chair review.