Arts Programs Coordinator - Education & Community Impact

Arts & Learning Conservatory; Costa Mesa (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

Arts & Learning Conservatory in Costa Mesa, CA seeks a Programs Administrative Coordinator. This full-time, on-site role supports the Programs Department by organizing school-based and community arts programs, calendars, rosters, and records.

The coordinator also handles Teaching Artist scheduling, placements, substitutes, and communications with school partners and families. The role tracks supplies and assists with performances, showcases, and field trips, while keeping tasks current in the

Qualifications

• 1–3 years of administrative or program coordination experience in nonprofit or related field.
• Strong organizational skills and attention to detail are essential.
• Clear, professional communication with schools, educators, parents, and artists.
• Proficiency with MS Office, Google Workspace, and project-management tools.

Responsibilities

• Maintain program calendars, rosters, and records for school-based and community programs.
• Coordinate Teaching Artist schedules, placements, and substitutes.
• Confirm schedules and performance dates with school partners.
• Answer routine family questions and provide timely information.
• Track program supplies and support performances, showcases, and field trips.
• Update tasks in ALC's project-management system for leadership visibility.

Skills

Administrative experience

Program coordination

Time management

Communication

Tools

Microsoft Office

Google Workspace

Project management systems

Job description

Arts & Learning Conservatory in Costa Mesa, CA seeks a Programs Administrative Coordinator. This full-time, on-site role supports the Programs Department by organizing school-based and community arts programs, calendars, rosters, and records.

The coordinator also handles Teaching Artist scheduling, placements, substitutes, and communications with school partners and families. The role tracks supplies and assists with performances, showcases, and field trips, while keeping tasks current in the