Education Programs Admin & Coordination Specialist

Mark Arts Inc.; Wichita (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Mark Arts is seeking an Education Administrative Assistant to support the Education Manager and School of Creativity. Responsibilities include data entry, enrollment, class rosters, and customer service for students and instructors. The role emphasizes organization and timely processing of routine tasks in a professional office.

You will help maintain records, calendars, and program communications, with opportunities to work across multiple education programs and events.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of administrative experience in a professional setting.
• Preferred knowledge of WordPress and non-profit workflow.

Responsibilities

• Enter and update education program data, rosters, and scheduling in databases and calendars.
• Monitor enrollment, prepare class rosters, and process changes per procedures.
• Communicate cancellations and updates to students; assist with registrations or refunds.
• Prepare instructor/contractor agreements using approved templates.
• Support instructor and culinary payment processes, including timesheets and invoices.
• Maintain education records and scholarship tracking in Altru.
• Coordinate program materials and supply needs; communicate access info as needed.
• Maintain calendars in Altru and the Staff Master Calendar.

Skills

Organizational skills

Communication

Customer service

Multitasking

Teamwork

Education

High school diploma or equivalent

Associate degree in Education/Art History/Business/Communications

Tools

Microsoft Office

WordPress

Job description

Mark Arts is seeking an Education Administrative Assistant to support the Education Manager and School of Creativity. Responsibilities include data entry, enrollment, class rosters, and customer service for students and instructors. The role emphasizes organization and timely processing of routine tasks in a professional office.

You will help maintain records, calendars, and program communications, with opportunities to work across multiple education programs and events.