Program Arts Coordinator

Arts & Learning Conservatory; Costa Mesa (CA); Presencial; USD 42 000 - 58 000; Tempo integral

Resumo da oferta

Arts & Learning Conservatory in Costa Mesa, CA seeks a Programs Administrative Coordinator. This full-time, on-site role supports the Programs Department by organizing school-based and community arts programs, calendars, rosters, and records.

The coordinator also handles Teaching Artist scheduling, placements, substitutes, and communications with school partners and families. The role tracks supplies and assists with performances, showcases, and field trips, while keeping tasks current in the

Qualificações

• 1–3 years of administrative or program coordination experience in nonprofit or related field.
• Strong organizational skills and attention to detail are essential.
• Clear, professional communication with schools, educators, parents, and artists.
• Proficiency with MS Office, Google Workspace, and project-management tools.

Responsabilidades

• Maintain program calendars, rosters, and records for school-based and community programs.
• Coordinate Teaching Artist schedules, placements, and substitutes.
• Confirm schedules and performance dates with school partners.
• Answer routine family questions and provide timely information.
• Track program supplies and support performances, showcases, and field trips.
• Update tasks in ALC's project-management system for leadership visibility.

Conhecimentos

Administrative experience

Program coordination

Time management

Communication

Ferramentas

Microsoft Office

Google Workspace

Project management systems

Descrição da oferta de emprego

Arts & Learning Conservatory provides students of all ages, backgrounds, and skill levels with immersive access to world-class performing arts education. Founded in 2004, ALC serves more than 4,000 students each year across Orange County, Los Angeles County, and the Inland Empire, bringing music, theatre, and dance directly into schools. The organization helps learners build confidence and creativity through arts training and performance. Programs are inclusive and engaging, offering a supportive environment where students grow artistically and personally. Team members contribute to a mission-driven culture built on excellence, mentorship, and community impact.

Role Description

The Programs Administrative Coordinator is a full-time, on-site role based in Costa Mesa, CA. This position provides administrative and operational support to the Programs Department, keeping ALC's school-based and community arts programs organized, staffed, and well communicated. Daily responsibilities include maintaining program calendars, rosters, and records, coordinating Teaching Artist schedules, placements, and substitutes, confirming schedules and performance dates with school partners, and answering routine family questions. The Coordinator also tracks program supplies, supports performances, showcases, and field trips, and keeps tasks updated in ALC's project-management system so leadership has clear visibility into priorities.

Qualifications

• 1 to 3 years of administrative, program coordination, education, nonprofit, or related experience preferred.
• Excellent organizational and time-management skills, with strong attention to detail.
• Clear, professional communication with school administrators, educators, parents, and artists.
• Ability to manage multiple schedules, schools, Teaching Artists, and deadlines at once.
• Proficiency with Microsoft Office, Google Workspace, and project-management systems.
• Ability to learn new technology and systems quickly.
• Ability to work independently while taking direction from program leadership.
• Experience in arts education, K-12 education, youth programming, or nonprofit organizations preferred.