Arts Center Events & Admin Coordinator

International School of Zug and Luzern; Town of Bedford (NY); On-site; USD 45,000 - 50,000; Full time

Job summary

The Arts Center & Auxiliary Programs Administrative Assistant reports to the Director of the Walker Center for the Arts and provides administrative services to support the day-to-day operations of the Walker Center for the Arts, as well as for the school’s auxiliary programs.

Primary responsibilities include event planning, scheduling, bookkeeping, correspondence, data entry, filing, vendor management, and communications with faculty, staff, parents, and students.

Qualifications

• Degree preferred (Bachelor’s or Associate’s).
• 2+ years experience as an administrative assistant; arts experience a plus.
• Strong communication and customer service skills.
• Willingness to work evenings/weekends for events.

Responsibilities

• Maintain scheduling for regular programs, events, and facility rentals.
• Manage calendars for the Director and department budgets.
• Coordinate catering, staffing, marketing, ticket sales, and related functions.
• Obtain proof of insurance and documents from outside performers and vendors.
• Assist in setup/teardown for events and manage gallery turnovers.
• Enter and maintain program data in scheduler and CampSite software.

Skills

Administrative experience

Arts knowledge

Communication skills

Customer service

Education

Bachelor’s degree

Associate’s degree

Tools

Microsoft Office

Google Workspace

Adobe

Job description

The Arts Center & Auxiliary Programs Administrative Assistant reports to the Director of the Walker Center for the Arts and provides administrative services to support the day-to-day operations of the Walker Center for the Arts, as well as for the school’s auxiliary programs.

Primary responsibilities include event planning, scheduling, bookkeeping, correspondence, data entry, filing, vendor management, and communications with faculty, staff, parents, and students.