Creative Arts Administration Lead

City of Lincoln; Wheeling (WV); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

Park Pass privileges

Job summary

Oglebay Institute is seeking an administrative support professional to streamline operations across Performing Arts, Visual Arts, and Dance. Under minimal supervision, you will help manage events, schedules, and departmental records.

The role includes coordinating finances, supervising front-desk staff at the Stifel Center, and drafting contracts for instructors while supporting outreach programs and data reporting.

Qualifications

• Bachelor's degree in arts administration or related field.
• Experience in administrative roles within the arts is preferred.
• Preferred experience in the arts industry or nonprofit administration.

Responsibilities

• Coordinates all day-to-day financial activities including coding expenses and daily transaction reports.
• Trains, supervises, schedules, and evaluates Customer Service Representatives at the Stifel Center desk.
• Generates contracts for teachers and adjuncts and prepares payroll vouchers.
• Assists with scheduling outreach programs and generates contracts.
• Proofs correspondences, grant proposals, brochures, schedules, and programs.
• Maintains calendars and data for monthly department narratives and statistics.

Skills

Administrative support

CSR supervision

Scheduling

Payroll processing

Data entry

Communication

Education

Bachelor's degree

Tools

NEON system

Job description

Oglebay Institute is seeking an administrative support professional to streamline operations across Performing Arts, Visual Arts, and Dance. Under minimal supervision, you will help manage events, schedules, and departmental records.

The role includes coordinating finances, supervising front-desk staff at the Stifel Center, and drafting contracts for instructors while supporting outreach programs and data reporting.