Strategic Administrative Coordinator - Dept Ops & Events

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Generous paid time off

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University’s Faculty of Arts and Sciences is seeking an Administrative Coordinator to provide general administrative and operational support to the academic unit, under the guidance of the Director or Executive Director. The AC also supports the Department Chair and DA/ED, coordinating office management, projects, events, and conference activities with professional discretion.

This role requires strong organization, the ability to manage multiple priorities, and excellent communication.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time-management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and prioritize tasks.
• Experience in higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records; coordinate faculty leave process.
• Assist in unit personnel management and onboarding; train and direct support staff.
• Support department activities: coordinating research appointments, hosting seminars, managing course catalog.
• Lead or support department-wide events and meetings as needed.
• Schedule meetings and prepare agendas/minutes for department faculty meetings.

Skills

Administrative experience

Customer support

Organizational skills

Communication skills

Independent work

Stakeholder coordination

Job description

Harvard University’s Faculty of Arts and Sciences is seeking an Administrative Coordinator to provide general administrative and operational support to the academic unit, under the guidance of the Director or Executive Director. The AC also supports the Department Chair and DA/ED, coordinating office management, projects, events, and conference activities with professional discretion.

This role requires strong organization, the ability to manage multiple priorities, and excellent communication.