Art Seminar Group Administration Manager

Baltimoreculture; Baltimore (MD); Remote; USD 40,000 - 50,000; Part time

Job summary

An established industry player in the arts sector is looking for an independent contractor to manage communications and operations. This part-time role involves coordinating lectures, managing membership data, and ensuring smooth logistics for events. The ideal candidate will have a passion for art history, excellent customer service abilities, and strong administrative skills. Enjoy the flexibility of remote work while engaging with a vibrant community of art enthusiasts. If you're ready to contribute to enriching the local arts scene, this opportunity is perfect for you.

Qualifications

• Interest in art history and excellent customer service skills are essential.
• Administrative experience with good computer skills is required.

Responsibilities

• Manage communications and maintain the ASG website.
• Host meetings and coordinate with lecturers for events.
• Maintain membership data and arrange travel logistics.

Skills

Customer Service

Communication Skills

Art History Knowledge

Administrative Skills

Tools

PowerPoint

Excel

Zoom

Constant Contact

FileMaker Pro

Graphics Programs

Job description

Art Seminar Group (ASG), a Baltimore-based private non-profit membership organization for men and women providing lectures and trips focusing on the arts, is seeking an independent contractor to provide administrative management of the communications and operations of the organization. Founded in 1956, ASG has over 200 members and offers weekly lectures by local and national professors, curators, and historians across various topics including visual arts, film, architecture, music, theater, and dance. Members are invited to monthly programs and/or field trips to visit museums, exhibitions, and performances.

Duties include undertaking the organization’s communications, maintaining the ASG website, attending and hosting in-person, hybrid, and online activities, interacting with lecturers on media and logistics, making travel arrangements for field trips, maintaining and updating membership information, and interacting with membership on logistics and questions. The ideal candidate should be customer-focused and have good computer skills including experience with PowerPoint, Excel, Zoom, Constant Contact, and graphics programs.

Responsibilities

1. Communications:
   • 3 to 4 general membership emails a week plus others as necessary.
   • Maintain website with updated information on programs, trips, and membership.
   • Upload programs on archival platforms for on-demand viewing.
   • Prepare 3 yearly catalogs/newsletters with lecture and program descriptions.
   • Efficiently and effectively respond to members’ questions and concerns.
2. Host Meetings:
   • Meetings generally occur on Tuesdays at 1:30 and can be in-person (hybrid) or Zoom.
   • Host approximately 8 Zoom-only lectures.
   • Host approximately 35 hybrid lectures currently held locally in Roland Park. Coordinate with in-house tech support.
   • Log subscriber and guest information and track payments at all Tuesday events.
3. Coordination with Lecturers:
   • Coordinate with the Chairperson and Program Committee who establish the program’s topics, speakers, member field trips, and schedules.
   • Coordinate with lecturers on program logistics and ensure that media works within existing platforms.
   • Coordinate travel and logistics as necessary.
   • Obtain lecture information for input into the newsletter.
   • Obtain payment information and relay it to the Accounting Firm.
4. Member Programs:
   • Work with the ASG Trip Committee on trip/program logistics.
   • Coordinate and arrange travel with bus companies.
   • Update the website with trip registrations.
5. Maintain Membership Data:
   • Send out invoices for membership renewal.
   • Update membership lists in computer programs.
   • Coordinate with the ASG Membership Committee on data, activities, and notices.

Qualifications

• An interest in and knowledge of art history.
• Excellent customer service and communications skills.
• Administrative experience and good computer skills (Word, PowerPoint, Excel, Zoom, Constant Contact, FileMaker Pro, graphics programs).

About the Position

This is a part-time position (20 to 25 hours per week) for an independent contractor to support ASG operations. There is no office, and it is expected that the individual will work remotely except for weekly in-person lectures held on Tuesdays in Baltimore. Monthly programs or field trips are held at local museums but occasionally include full-day field trips to Washington, Philadelphia, or New York. Accounting activities are supported under a separate contract with an accounting firm. Annual compensation starts at $40,000. Annual 1099 provided, no taxes withheld.

Salary Range: $40,000 - $50,000

Job Title: Administration Manager

Employer Name: Art Seminar Group

Employer Website: http://www.artseminargroup.org

Job Submission Requirements: Please send a cover letter and resume with contacts of three personal references to [e-mail].