Administrative Manager

Vanguardgc; Edgewater (MD); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is looking for a meticulous Administrative Manager to enhance office operations. This role is perfect for someone who thrives in dynamic environments and enjoys creating a welcoming atmosphere. You will manage communications, schedule appointments, and support the team to ensure smooth operations. If you have exceptional organizational and communication skills, along with proficiency in Microsoft Office Suite, this opportunity offers a chance to be the cornerstone of a vibrant team in the construction industry. Join us to make a significant impact!

Qualifications

• High school diploma required; Associate's degree preferred.
• Experience in administrative or customer service roles.

Responsibilities

• Greet clients and team members with a warm attitude.
• Manage calendars and coordinate appointments.
• Prepare professional correspondence and reports.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Customer Service

Problem-Solving

Education

High School Diploma/GED

Associate's Degree

Tools

Microsoft Office Suite

Job description

Join to apply for the Administrative Manager role at Vanguard General Contracting.

We're seeking a friendly and meticulously organized Administrative Assistant to be the heart of our Vanguard General Contracting team! If you're a natural problem-solver who loves creating a smooth-running and welcoming environment, this is the perfect opportunity. You'll be the cornerstone of our office operations, managing communications, scheduling, and supporting our team to function at their best.

Key Responsibilities:

1. Own the first impression: Greet clients and team members with a warm and helpful attitude, answering inquiries and directing them seamlessly to the right resources.
2. Master the schedule: Manage calendars, coordinate appointments, and plan meetings with precision.
3. Communicate with clarity: Prepare professional correspondence, meeting minutes, and reports that inform and align everyone involved.
4. Champion organization: Maintain filing systems, both physical and digital, and suggest efficiency improvements.
5. Thrive in a dynamic environment: Juggle multiple tasks, prioritize under pressure, and maintain a calm and collected presence.

Qualifications:

1. High school diploma/GED required; Associate's degree or administrative training preferred.
2. Experience in administrative or customer service roles supporting others effectively.
3. Exceptional written and verbal communication skills.
4. Proficiency in Microsoft Office Suite and comfort with learning new software.
5. Detail-oriented, proactive, team player with a positive outlook.

Additional Details:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Project Management and Information Technology
• Industry: Construction