Area Office Administrator & Donor Relations

CPY0001 Young Life Incorporated; Manhattan (KS); On-site; USD 21,000 - 30,000; Part time

Job summary

Young Life seeks a part-time office administrator to support the area office with organization and efficiency. The role involves handling correspondence, answering phones, coordinating newsletters, donor communications, and maintaining databases. A Statement of Faith is required for all employees.

Experience in administrative support and proficiency with Microsoft Office are expected; strong communication and confidentiality are essential for interacting with staff, volunteers, and donors.

Qualifications

• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
• Strong organizational skills with attention to detail and processes handling concurrent tasks and interruptions.
• Good grammar and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with kids and adults.
• Initiative with developing processes around events – data organization and maintenance.
• Great customer service skills.

Responsibilities

• Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer emails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office staff and volunteers.
• Administer and track donations.
• Maintain donor and leader databases, including updates to forms and background checks.
• Manage monthly expenses and budgets, including area bank records and expense reports.
• Accounting: pay bills, record expenses, update monthly financial status.
• Maintain contact databases (donor, club, parent, etc.) and update distribution lists.

Skills

Typing 55-60 wpm

Microsoft Office

Excel

Outlook

PowerPoint

Communication

Confidentiality

Detail oriented

Customer service

Time management

Education

High school education or equivalent

Associates degree preferred

Ongoing education encouraged

Tools

Microsoft Office Suite

Job description

Young Life seeks a part-time office administrator to support the area office with organization and efficiency. The role involves handling correspondence, answering phones, coordinating newsletters, donor communications, and maintaining databases. A Statement of Faith is required for all employees.

Experience in administrative support and proficiency with Microsoft Office are expected; strong communication and confidentiality are essential for interacting with staff, volunteers, and donors.