Area Administrator

CPY0001 Young Life Incorporated; Manhattan (KS); On-site; USD 21,000 - 30,000; Part time

Job summary

Young Life seeks a part-time office administrator to support the area office with organization and efficiency. The role involves handling correspondence, answering phones, coordinating newsletters, donor communications, and maintaining databases. A Statement of Faith is required for all employees.

Experience in administrative support and proficiency with Microsoft Office are expected; strong communication and confidentiality are essential for interacting with staff, volunteers, and donors.

Qualifications

• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
• Strong organizational skills with attention to detail and processes handling concurrent tasks and interruptions.
• Good grammar and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with kids and adults.
• Initiative with developing processes around events – data organization and maintenance.
• Great customer service skills.

Responsibilities

• Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer emails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office staff and volunteers.
• Administer and track donations.
• Maintain donor and leader databases, including updates to forms and background checks.
• Manage monthly expenses and budgets, including area bank records and expense reports.
• Accounting: pay bills, record expenses, update monthly financial status.
• Maintain contact databases (donor, club, parent, etc.) and update distribution lists.

Skills

Typing 55-60 wpm

Microsoft Office

Excel

Outlook

PowerPoint

Communication

Confidentiality

Detail oriented

Customer service

Time management

Education

High school education or equivalent

Associates degree preferred

Ongoing education encouraged

Tools

Microsoft Office Suite

Job description

Job Specific Working Conditions:

Young Life seeks a part time office administrator. Candidates with Young Life experience will be prioritized.

Area Office Administrator I Summary:

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Young Life requires all employees to sign a Statement of Faith.

Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation, Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith.

Essential Duties:

• Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Administration Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• 5.Maintain contact databases including the following:
  • Update area donor database on a regular basis.
  • Enter club card data into kid database.
  • Update parent database.
  • Maintain newsletter recipient list.
  • Create and maintain banquet invitation list.
  • Update contact in Palm/Outlook.
  • Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• 6.Human Resource for Regional Administrators Track and report vacation, sick and personal days for eligible area staff. Submit timesheets for hourly staff. Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
• C.Event Administration 1.Coordinate area meetings, including: Area Staff Meetings Area leadership meetings Area committee meetings
• 2.Camp Track participation, payments, health forms and how much each kid has earned in fundraisers. Send letters to parents about camp sign-ups, itineraries and health forms. Responsible for fundraiser marketing. Construct and distribute camp brochures. Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
• 3.Banquet/Golf Marathon/Auction Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards. Track guest list, table sponsors, RSVP list and donations received from banquet. Coordinate with table hosts about their invitation lists. Mail invitations. Send thank you notes to banquet donors. Track table sponsors.
• D.Training Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions: Office Environment

Office Environment

Education:

High school education or its equivalent. Associates degree preferred. Ongoing education encouraged.

Experience Required For The Job:

Previous administrative assistant experience preferred. Ability to type 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint). Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail oriented multi-tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes/systems around events – data organization and maintenance. Great customer service skills.

"We the members of the Young Life mission – trustees, staff, instructors at Young Life schools and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith."