Archivist

Russell Tobin; Beaverton (OR); On-site; USD 73,012 - 79,900; Full time

Benefits offered by this job

Healthcare coverage

Dental & vision plans

401(k) retirement savings

Job summary

Russell Tobin is seeking an Archivist in Beaverton, OR to support stewardship, preservation, organization, and access to archival collections. The role collaborates with cross-functional partners to manage processing, data governance, metadata standards, and documentation following professional archival practices.

Ideal candidates will have 3–5 years of experience in archives or related fields, a relevant bachelor's degree (master's preferred), and experience with physical and digital

Qualifications

• Bachelor's degree in Archival Studies, Library Science, History, Museum Studies, Information Science, or a related field required; Master's degree preferred.

Responsibilities

• Appraise, assess, and document archival materials using established archival standards and best practices.
• Maintain archival databases, collection management systems, and collection documentation.
• Improve collection organization, accessibility, metadata, and documentation frameworks.
• Conduct condition assessments and support preservation and conservation initiatives for archival materials.
• Assist with digital asset management planning and long-term preservation of digital collections.
• Develop and maintain metadata, taxonomy, collection management policies, processing guidelines, and archival documentation.
• Partner with cross-functional teams to evaluate collection management tools, workflows, and archival technologies.
• Support archival projects, exhibitions, and collection protection initiatives as needed.
• Develop and deliver guidance on archival best practices, collection management systems, and preservation procedures.
• Maintain accurate records while ensuring data quality, consistency, and accessibility across collections.

Skills

Archival standards

Collection management

Metadata standards

Digital asset management

Documentation

Project management

Education

Bachelor's degree in Archival Studies

Master's degree preferred

Tools

MuseumPlus

DAM tools

Job description

Our client, a global leader in consumer products, is seeking an Archivist.

Apply today for consideration!

Title: Archivist

Location: Beaverton, OR

Duration: 10 months (08/03/2026 – 05/30/2027)

Pay Range: $53-58/hr. on W2

Job Description:

Support the stewardship, preservation, organization, and accessibility of physical and digital archival collections. Work closely with cross-functional partners to manage collection processing, preservation planning, data governance, metadata standards, and archival documentation while ensuring collections are maintained according to professional archival best practices.

This role supports the preservation of historical, product, and corporate collections through collection management, digital asset support, and policy development. The ideal candidate is highly organized, detail-oriented, and experienced in archives, museums, records management, or special collections.

Job Functions:

• Appraise, assess, and document archival materials using established archival standards and best practices.
• Maintain archival databases, collection management systems, and collection documentation.
• Improve collection organization, accessibility, metadata, and documentation frameworks.
• Conduct condition assessments and support preservation and conservation initiatives for archival materials.
• Assist with digital asset management planning and long-term preservation of digital collections.
• Develop and maintain metadata, taxonomy, collection management policies, processing guidelines, and archival documentation.
• Partner with cross-functional teams to evaluate collection management tools, workflows, and archival technologies.
• Support archival projects, exhibitions, and collection protection initiatives as needed.
• Develop and deliver guidance on archival best practices, collection management systems, and preservation procedures.
• Maintain accurate records while ensuring data quality, consistency, and accessibility across collections.

Skills/Abilities:

• Strong knowledge of archival standards, collection management, and preservation best practices.
• Experience with archival databases, collection management systems, and digital asset management tools.
• Excellent organizational, analytical, documentation, and project management skills.
• Strong written and verbal communication skills with the ability to collaborate across multiple teams.
• High attention to detail and commitment to data quality and accuracy.
• Ability to work independently while managing multiple priorities.
• Ability to lift and move archival materials up to 30 pounds and work in archival storage environments that may contain dust or other allergens.

Experience:

• 3–5 years of professional experience in archives, records management, museums, special collections, or a related environment.
• Bachelor's degree in Archival Studies, Library Science, History, Museum Studies, Information Science, or a related field required; Master's degree preferred.
• Experience managing both physical and digital collections.
• Experience with collection management systems and digital asset management platforms; MuseumPlus preferred.
• Experience developing archival policies, procedures, and metadata standards preferred.

________________________________________________________________

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

We collect personal information from applicants during the recruiting, pre-offer, and offer process.

During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information:

• Identifiers, such as name, address, and email address.
• Professional and Employment-Related Information, such as resume, work history, education, and qualifications.
• Information Voluntarily Provided by You in connection with the recruiting and pre-offer process.
• Sensitive Personal Information, where legally permitted and necessary, such as Social Security number and date of birth.

Personal information is collected and used for the following business purposes: evaluating qualifications and eligibility for employment; communication regarding the recruitment and application process; verifying eligibility for employment; and complying with applicable legal, regulatory, and contractual obligations.

Personal information is collected and used only as necessary, and we are committed to data minimization, privacy, and providing equal employment opportunities. We are an international organization, and personal information may be accessed or processed by authorized personnel or service providers located outside the United States, subject to appropriate safeguards. We restrict use and access to personal information to authorized personnel and service providers with confidentiality and data security obligations. We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure.

For information about our privacy practices, please review our Privacy Policy at: https://prideglobal.com/privacy-policy

If you do not consent to the collection of such personal information, please advise us immediately in writing at [e-mail]

[Hiring Entity Name] is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

[Hiring Entity Name] is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.