Data Retention Specialist

Russell Tobin; Plano (TX); On-site; USD 135,000 - 142,000; Full time

Benefits offered by this job

Healthcare coverage (medical, dental,

Vision plans

401(k) retirement savings

Life & disability insurance

Employee assistance program

Identity theft protection

Legal support

Auto and home insurance

Pet insurance

Employee discounts

Job summary

Russell Tobin is seeking a Data Retention Implementation Specialist to support enterprise data governance, records management, and regulatory compliance initiatives. This 1-year W2 contract is based in Plano, TX, focusing on implementing and enhancing data retention processes across applications and business units.

The role requires 5+ years in Data Governance or Records Management, hands-on RIM/ROPA experience, and the ability to identify gaps, develop remediation plans, and strengthen

Qualifications

• 5+ years in Data Governance, Information Governance, Records Management, Compliance, or related field.
• Hands-on experience implementing enterprise data retention programs.
• Experience with Records Information Management (RIM) and Records of Processing Activities (ROPA).
• Experience performing compliance assessments and remediation planning.
• Professional certifications such as IGP, CRM, CIP, CDMP, or DGSP are preferred.
• Bachelor's degree in related discipline preferred.

Responsibilities

• Execute data retention implementation and remediation activities across enterprise applications.
• Analyze retention assessments and documentation to ensure compliance with standards.
• Identify data retention gaps, risks, and non-compliance issues across environments.
• Partner with application teams to implement remediation plans addressing retention deficiencies.
• Support RIM and ROPA initiatives.
• Monitor data lifecycle processes and validate adherence to retention schedules.

Skills

Data governance

Records management

ROPA

RIM

Regulatory compliance

Data retention

Analytical skills

Stakeholder management

Cross-functional collaboration

Audit readiness

Education

Bachelor's degree in Information Management or related field

Tools

RIM systems

ROPA tooling

Job description

Our client, a leading financial services organization, is seeking a Data Retention Implementation Specialist to support enterprise data governance, records management, and regulatory compliance initiatives.

Title: Data Retention Implementation Specialist

Duration: 1 year (08/24/2026 – 08/27/2027)

Pay Range: $98-103/hr. on W2

Job Description

Support enterprise data retention and information governance initiatives by implementing and enhancing data retention processes across applications and business units. This role focuses on analyzing retention assessments, identifying compliance gaps, developing remediation plans, and ensuring adherence to corporate policies and regulatory requirements. You'll partner closely with Governance, Compliance, Privacy, Legal, and Technology teams to improve data lifecycle management and strengthen enterprise records management practices. This role is ideal for a senior Data Governance, Records Management, or Information Governance professional with hands‑on experience in Records Information Management (RIM), Records of Processing Activities (ROPA), and enterprise data retention programs.

Job Functions

• Execute data retention implementation and remediation activities across enterprise applications.
• Analyze retention assessments and application-provided documentation to ensure compliance with corporate standards.
• Identify data retention gaps, risks, and non-compliance issues across business and technology environments.
• Partner with application teams to develop and implement remediation plans that address retention deficiencies.
• Support Records Information Management (RIM) and Records of Processing Activities (ROPA) initiatives.
• Monitor data lifecycle processes and validate adherence to retention schedules and governance requirements.
• Collaborate with Compliance, Legal, Privacy, Governance, and Technology stakeholders to align retention strategies.
• Provide recommendations to improve data retention controls, governance processes, and risk mitigation efforts.
• Support audit readiness activities through documentation, reporting, and evidence collection.
• Document retention requirements, remediation actions, governance decisions, and operational procedures.

Skills/Abilities

• Strong understanding of data retention regulations, compliance requirements, and industry best practices.
• Expertise in data governance frameworks, records management, and information governance principles.
• Knowledge of data lifecycle management and retention policy implementation.
• Strong analytical skills with the ability to identify gaps and develop effective remediation strategies.
• Experience assessing compliance risks and recommending governance improvements.
• Excellent communication and stakeholder management skills.
• Ability to work effectively across business and technical teams.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Mandatory experience with Records Information Management (RIM) and Records of Processing Activities (ROPA).

Experience

• 5+ years of experience in Data Governance, Information Governance, Records Management, Compliance, or a related field.
• Hands-on experience implementing and managing enterprise data retention programs.
• Experience with Records Information Management (RIM) and Records of Processing Activities (ROPA) is required.
• Experience performing compliance assessments and remediation planning.
• Experience supporting audit, risk management, or regulatory compliance initiatives.
• Experience working within large enterprise environments preferred.
• Professional certifications such as IGP, CRM, CIP, CDMP, or DGSP are highly preferred.
• Bachelor's degree in Information Management, Business, Technology, Compliance, or a related discipline preferred.

• Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

We collect personal information from applicants during the recruiting, pre-offer, and offer process.

During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information:

• Identifiers, such as name, address, and email address.
• Professional and Employment-Related Information, such as resume, work history, education, and qualifications.
• Information Voluntarily Provided by You in connection with the recruiting and pre-offer process.
• Sensitive Personal Information, where legally permitted and necessary, such as Social Security number and date of birth.

Personal information is collected and used for the following business purposes: evaluating qualifications and eligibility for employment; communication regarding the recruitment and application process; verifying eligibility for employment; and complying with applicable legal, regulatory, and contractual obligations.

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[Hiring Entity Name] is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

[Hiring Entity Name] is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.