Archive Records Specialist (Short-Term)

Delaware Nation Industries; Washington; Vor Ort; USD 77.000 - 94.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Vision

Dental

401K matching

Disability insurance

Pet insurance

Education reimbursement

Parking/Transit benefits

Zusammenfassung

Delaware Nation Industries seeks an experienced records management professional to handle inactive PM/DTCC records, prepare archives, and ensure accurate labeling and packaging. The role requires in‑office work five days a week in a secured environment, with strict handling of classified documents.

You will generate and maintain a manifest, coordinate pickups, and assist with archiving requests. A active Secret clearance is required, plus strong organizational skills and office management

Qualifikationen

• Must have an active Secret clearance.
• Experience in office management.
• Experience working with classified documentation.
• Great organizational skills.
• Must be available to work 5 days a week in office.

Aufgaben

• Prepare inactive PM/DTCC records for archives and transfer to archives.
• Assemble archive boxes and move files from shelving to prep workstation.
• Remove staples, paper clips, binder clips, dividers, sticky notes and flags before re-foldering.
• Label new folders with company names and the last year of records.
• Create and maintain a MANIFEST spreadsheet listing each box’s contents.
• Coordinate quality checks with Records Management Analyst to ensure accuracy of folders and labels.
• Coordinate archive pickups and schedule pickup dates/times with archiving support.
• Assist with submitting archiving request forms and save approved forms to Archives folder.

Kenntnisse

Secret clearance

Office management

Records management

Organizational skills

In-office work 5 days a week

Jobbeschreibung

The incumbent prepares inactive Office of Defense Trade Controls Compliance (PM/DTCC) records for transfer to the archives, following the office’s Archives Record Procedures. The incumbent puts together archive boxes, moves files from office shelving to a prep workstation, and removes all staples, paper clips, binder clips, dividers, sticky notes, and flags before moving records into new folders. The incumbent labels each new folder with the company names and the last year of records, fits as many companies as possible into each folder, and packs boxes facing the front with three-finger spacing between folders. Records will not accept overcrowded boxes. The incumbent creates and maintains a MANIFEST spreadsheet listing each box’s contents.

Working with the PM/DTCM Records Management Analyst, the incumbent checks every box for quality: each folder listed must be in the box, company codes and names must match the folder labels exactly, and any errors in the box or form must be fixed before the box moves to storage. The incumbent coordinates archive pickups with the PM/DTCM Records Management Analyst and the Archives Management office. The incumbent helps submit the archiving request form for approval, saves the approved forms to the Archives shared folder, and schedules pickup dates and times with archiving support.

• Must have an active Secret clearance
• Experience in office management
• Experience working with classified documentation
• Great organizational skills
• Must be available to work 5 days a week in office

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Compensation: $85,000