Archive Records Specialist (Short-Term)

DNI (Delaware Nation Industries); Washington (District of Columbia); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical and dental coverage

401K matching

Disability insurance

Pet insurance

Education reimbursement

Parking and transit benefits

Job summary

DNI (Delaware Nation Industries) in Washington, DC is seeking a records management specialist to prepare PM/DTCC records for archives and assemble boxes, ensuring staples and notes are removed and folders are labeled with company names and years. You will maintain a MANIFEST and perform quality checks, coordinating pickups with archives support.

Responsibilities include submitting archiving requests and saving approved forms to the Archives folder, with on-site work five days a week.

Qualifications

• Must have an active Secret clearance.
• Experience in office management.
• Experience working with classified documentation.
• Great organizational skills.
• Must be available to work 5 days a week in office.

Responsibilities

• Prepare inactive PM/DTCC records for transfer to archives and assemble archive boxes.
• Remove staples, paper clips, binder clips, dividers, sticky notes and flags before filing.
• Label folders with company names and the last year of records and pack boxes accordingly.
• Maintain a MANIFEST spreadsheet listing each box’s contents.
• Check boxes for quality, coordinate archive pickups, and submit archiving forms.

Skills

Secret clearance

Office management

Classified docs handling

Organizational skills

In-office 5 days/week

Job description

The incumbent prepares inactive Office of Defense Trade Controls Compliance (PM/DTCC) records for transfer to the archives, following the office's Archives Record Procedures. The incumbent puts together archive boxes, moves files from office shelving to a prep workstation, and removes all staples, paper clips, binder clips, dividers, sticky notes, and flags before moving records into new folders. The incumbent labels each new folder with the company names and the last year of records, fits as many companies as possible into each folder, and packs boxes facing the front with three-finger spacing between folders. Records will not accept overcrowded boxes. The incumbent creates and maintains a MANIFEST spreadsheet listing each box's contents.

Working with the PM/DTCM Records Management Analyst, the incumbent checks every box for quality: each folder listed must be in the box, company codes and names must match the folder labels exactly, and any errors in the box or form must be fixed before the box moves to storage. The incumbent coordinates archive pickups with the PM/DTCM Records Management Analyst and the Archives Management office. The incumbent helps submit the archiving request form for approval, saves the approved forms to the Archives shared folder, and schedules pickup dates and times with archiving support.

Requirements

• Must have an active Secret clearance
• Experience in office management
• Experience working with classified documentation
• Great organizational skills
• Must be available to work 5 days a week in office

Benefits

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Compensation:

$85,000