Archive Records Specialist (Short-Term)

Delaware Nation Industries; Washington (District of Columbia); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

401K match

Disability insurance

Pet insurance

Education reimbursement

Parking/Transit benefits

Job summary

Delaware Nation Industries is seeking an experienced Records Clerk to manage archival preparation and packaging of classified files in a secure, in-office setting in the Washington, DC area. The role involves assembling archive boxes, labeling folders with company names and years, and maintaining a detailed manifest of contents.

You will work with a Records Management Analyst to ensure accuracy, coordinate pickups, submit archiving requests, and store approved forms in the shared archives

Qualifications

• Must have an active Secret clearance.
• Experience in office management.
• Experience working with classified documentation.
• Great organizational skills.
• Must be available to work 5 days a week in office.

Responsibilities

• Prepare inactive PM/DTCC records for transfer to archives.
• Assemble archive boxes and label folders with company names and year.
• Maintain a MANIFEST spreadsheet listing box contents.
• Coordinate archiving pickups and schedule dates with Archives office.
• Check boxes for quality and correct any errors before storage.

Skills

Active clearance

Office management

Classified docs

Organizational skills

In-office availability

Job description

The incumbent prepares inactive Office of Defense Trade Controls Compliance (PM/DTCC) records for transfer to the archives, following the office’s Archives Record Procedures. The incumbent puts together archive boxes, moves files from office shelving to a prep workstation, and removes all staples, paper clips, binder clips, dividers, sticky notes, and flags before moving records into new folders. The incumbent labels each new folder with the company names and the last year of records, fits as many companies as possible into each folder, and packs boxes facing the front with three-finger spacing between folders. Records will not accept overcrowded boxes. The incumbent creates and maintains a MANIFEST spreadsheet listing each box’s contents.

Working with the PM/DTCM Records Management Analyst, the incumbent checks every box for quality: each folder listed must be in the box, company codes and names must match the folder labels exactly, and any errors in the box or form must be fixed before the box moves to storage. The incumbent coordinates archive pickups with the PM/DTCM Records Management Analyst and the Archives Management office. The incumbent helps submit the archiving request form for approval, saves the approved forms to the Archives shared folder, and schedules pickup dates and times with archiving support.

• Must have an active Secret clearance
• Experience in office management
• Experience working with classified documentation
• Great organizational skills
• Must be available to work 5 days a week in office

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Compensation:

$85,000