Architectural Project & Office Coordinator - Detroit

PROGRESSIVE COMPANIES; Detroit (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Progressive Companies in Detroit, MI seeks a Project and Office Coordinator to provide administrative and project support for interdisciplinary architecture and engineering teams. You will foster a positive office environment, welcome visitors, and keep daily operations running smoothly in our Detroit office.

Responsibilities include coordinating information flow, managing client data in Deltek Vantagepoint, preparing contracts and proposals, and tracking submittals and RFIs.

Qualifications

• High school diploma required.
• 3+ years of broad operational or administrative experience in a directly applicable role.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Preferred: Associate’s or bachelor’s degree.
• Preferred: Experience in the Architecture and Engineering industry.
• Preferred: Experience in a multi-office firm environment.
• Familiarity with Deltek Vantagepoint, Microsoft SharePoint and Teams; BSD software preferred.

Responsibilities

• Coordinate day-to-day project information flow, team calendars, meeting agendas, and minutes.
• Manage client contact information, project files, and records in Deltek Vantagepoint.
• Prepare contracts, project specifications, and proposal materials using AIA and BSD SpecLink software.
• Track submittals, requests for information, and certificates of insurance throughout each project.
• Support HR led initiatives, including greeting candidates and supporting new hire onboarding.
• Oversee Detroit office operations, including supplies, vendor coordination, and overhead expense reconciliation.
• Serve as the point person for safety training, emergency planning, and front-office hospitality and guest reception.

Skills

Office administration

Project coordination

Microsoft Office

Education

High school diploma

Associate or bachelor’s degree (preferred)

Tools

Deltek Vantagepoint

Microsoft SharePoint

Microsoft Teams

BSD software

Access

Job description

Progressive Companies in Detroit, MI seeks a Project and Office Coordinator to provide administrative and project support for interdisciplinary architecture and engineering teams. You will foster a positive office environment, welcome visitors, and keep daily operations running smoothly in our Detroit office.

Responsibilities include coordinating information flow, managing client data in Deltek Vantagepoint, preparing contracts and proposals, and tracking submittals and RFIs.