On-Site Construction Operations Coordinator and Admin Lead

The Contractor Consultants; Detroit (MI); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Retirement Savings Plan

Health, Dental, and Vision insurance

Health Savings Account (HSA)

Paid Time Off (PTO)

Paid training and certifications

Job summary

Major Contracting is seeking a Construction Operations Coordinator & Office Admin in Detroit to serve as the backbone of our civil construction firm, balancing office logistics, client relations, and financial administration. You will link field crews, leadership, and vendors to streamline workflows and maintain project documentation.

In this role you will handle scheduling, AP/AR support, and dispatch functions, while ensuring accurate records and effective communication across the

Qualifications

• Experience: A minimum of 3 years of progressive experience in office administration, office management, or a high-level operations support role.
• Communication mastery with diverse stakeholders.
• Elite multitasking abilities in a fast-paced setting.
• Proficiency with Microsoft Office and basic accounting (AP/AR) in QuickBooks or similar.
• Prior construction/industrial service experience is valued.
• Solid grasp of bookkeeping principles and invoice processing.

Responsibilities

• Direct daily business operations and provide comprehensive administrative support.
• Act as primary liaison for clients and vendors, ensuring professional communication.
• Execute essential accounting support, including AP/AR processing and invoicing.
• Establish and maintain filing systems for contracts, site docs, and vendor records.
• Coordinate communication between office and field teams and assist with scheduling.
• Manage supplier relationships for ordering, invoicing, and documentation.
• Oversee office inventory and provide executive-level administrative assistance.
• Generate internal reports and track project expenses with accurate records.

Skills

Communication

Organizational skills

Multitasking

Autonomy

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

QuickBooks

Job description

Major Contracting is seeking a Construction Operations Coordinator & Office Admin in Detroit to serve as the backbone of our civil construction firm, balancing office logistics, client relations, and financial administration. You will link field crews, leadership, and vendors to streamline workflows and maintain project documentation.

In this role you will handle scheduling, AP/AR support, and dispatch functions, while ensuring accurate records and effective communication across the