Architectural Project Coordinator

W Design, LLC; Tulsa (OK); On-site; USD 60,000 - 75,000; Full time

Job summary

W Design, LLC in Tulsa, Oklahoma is seeking a detail-oriented Project Coordinator to support architectural projects from concept to completion. You will assist the Project Manager in planning, scheduling, budgeting, and documentation across residential and commercial sectors, helping ensure quality, adherence to timelines, and clear client communication.

The ideal candidate brings a Bachelor’s degree in Architecture or related field, 5+ years of experience, and proficiency with AutoCAD, Revit,

Qualifications

• Education: Bachelor’s degree in Architecture, Engineering, or a related field.
• Experience: Minimum of 5 years of professional experience in an architectural or design-related environment.
• Technical Skills: Proficiency in AutoCAD, Revit, SketchUp, and Microsoft Office Suite.
• Knowledge: Thorough understanding of building codes, zoning regulations, and construction methods.

Responsibilities

• Support the Project Manager in coordinating all phases of architectural projects, including scheduling, budgeting, and documentation.
• Track project timelines, milestones, and deliverables to ensure on-time completion.
• Serve as a liaison between clients, contractors, and internal teams to facilitate clear communication and collaboration.
• Maintain accurate project documentation, including contracts, invoices, and meeting notes.
• Assist in monitoring project budgets and cost controls.
• Coordinate procurement of materials, equipment, and necessary resources.
• Organize and lead project meetings; prepare and distribute progress reports.
• Ensure compliance with applicable architectural standards, zoning regulations, and other requirements.
• Contribute to project proposals, client presentations, and contractual documentation.
• Identify and help resolve project-related challenges, escalating issues as appropriate.

Skills

Organizational skills

Analytical skills

Communication

Leadership

Education

Bachelor’s degree in Architecture, Engineering, or related field

Tools

AutoCAD

Revit

SketchUp

Microsoft Office

Job description

Position Overview

We are seeking a detail-oriented and highly organized Project Coordinator to support our architectural projects from concept to completion. The ideal candidate will assist the Project Manager in planning, organizing, and overseeing multiple complex projects across residential and commercial sectors. This position requires strong communication skills, technical expertise, and the ability to manage competing priorities in a fast-paced environment.

About US:

We are more than just architects and designers—we’re a group of talented individuals passionate about creating spaces that matter. Our mission is to leave a lasting legacy of great design that doesn’t just look good but genuinely improves the quality of life for our clients, communities, and the world we all share.

We believe in staying invested in each other, always striving to improve, and bringing a caring, relatable, and adaptable approach to everything we do. Whether it’s designing a cozy home or reimagining a bustling workspace, our team combines creativity and practicality to deliver unique solutions tailored to a variety of clients and industries.

Key Responsibilities

• Support the Project Manager in coordinating all phases of architectural projects, including scheduling, budgeting, and documentation.
• Track project timelines, milestones, and deliverables to ensure on-time completion.
• Serve as a liaison between clients, contractors, and internal teams to facilitate clear communication and collaboration.
• Maintain accurate project documentation, including contracts, invoices, and meeting notes.
• Assist in monitoring project budgets and cost controls.
• Coordinate procurement of materials, equipment, and necessary resources.
• Organize and lead project meetings; prepare and distribute progress reports.
• Ensure compliance with applicable architectural standards, zoning regulations, and other requirements.
• Contribute to project proposals, client presentations, and contractual documentation.
• Identify and help resolve project-related challenges, escalating issues as appropriate.

Qualifications

• Education: Bachelor’s degree in Architecture, Engineering, or a related field.
• Experience: Minimum of 5 years of professional experience in an architectural or design-related environment.
• Technical Skills: Proficiency in AutoCAD, Revit, SketchUp, and Microsoft Office Suite.
• Knowledge: Thorough understanding of building codes, zoning regulations, and construction methods.

Core Competencies

• Exceptional organizational and analytical skills.
• Strong communication and leadership abilities.
• Excellent problem-solving and decision-making skills.
• Ability to manage multiple priorities and deadlines.
• Attention to detail and commitment to quality.

Work Environment

This position requires regular use of office equipment, including computers and design software. The successful candidate must be able to communicate clearly, manage multiple priorities, and work collaboratively with diverse teams. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.