Detroit Office Coordinator & Administrative Project Support

PROGRESSIVE COMPANIES; Detroit (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Progressive Companies in Detroit, MI seeks a Project and Office Coordinator to provide administrative and project support for interdisciplinary architecture and engineering teams. You will foster a positive office environment, welcome visitors, and keep daily operations running smoothly in our Detroit office.

Responsibilities include coordinating information flow, managing client data in Deltek Vantagepoint, preparing contracts and proposals, and tracking submittals and RFIs.

Qualifications

• High school diploma required.
• 3+ years of broad operational or administrative experience in a directly applicable role.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Preferred: Associate’s or bachelor’s degree.
• Preferred: Experience in the Architecture and Engineering industry.
• Preferred: Experience in a multi-office firm environment.
• Familiarity with Deltek Vantagepoint, Microsoft SharePoint and Teams; BSD software preferred.

Responsibilities

• Coordinate day-to-day project information flow, team calendars, meeting agendas, and minutes.
• Manage client contact information, project files, and records in Deltek Vantagepoint.
• Prepare contracts, project specifications, and proposal materials using AIA and BSD SpecLink software.
• Track submittals, requests for information, and certificates of insurance throughout each project.
• Support HR led initiatives, including greeting candidates and supporting new hire onboarding.
• Oversee Detroit office operations, including supplies, vendor coordination, and overhead expense reconciliation.
• Serve as the point person for safety training, emergency planning, and front-office hospitality and guest reception.

Skills

Office administration

Project coordination

Microsoft Office

Education

High school diploma

Associate or bachelor’s degree (preferred)

Tools

Deltek Vantagepoint

Microsoft SharePoint

Microsoft Teams

BSD software

Access

Job description

Detroit, MI, USA

Job Description

Posted Tuesday, August 11, 2026 at 4:00 AM

As a Project and Office Coordinator, you will provide comprehensive administrative and project support to our interdisciplinary architecture and engineering teams. You’ll help foster a positive, engaging office environment by supporting your colleagues and client projects, welcoming visitors, and keeping daily office operations running smoothly in our Detroit office location.

Deliver Results

• Coordinate day-to-day project information flow, team calendars, meeting agendas, and minutes.
• Manage client contact information, project files, and records in Deltek Vantagepoint.
• Prepare contracts, project specifications, and proposal materials using AIA and BSD SpecLink software.
• Track submittals, requests for information, and certificates of insurance throughout each project.
• Support HR led initiatives, including greeting candidates and supporting new hire onboarding.
• Oversee Detroit office operations, including supplies, vendor coordination, and overhead expense reconciliation.
• Serve as the point person for safety training, emergency planning, and front-office hospitality and guest reception.

Required Qualifications

• High school diploma required.
• 3+ years of broad operational or administrative experience in a directly applicable role.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.

Preferred Qualifications

• Associate’s or bachelor’s degree.
• Experience in the Architecture and Engineering industry.
• Experience in a multi-office firm environment.
• Proficiency with Deltek Vantagepoint, Microsoft SharePoint and Teams; familiarity with Access or BSD software preferred.

P eople Matter

Each individual’s background, knowledge, ability, and experience contributes to strengthening our organization and projects. Our dedication to diversity includes company provided training and education, equitable recruitment, a grassroots employee DEI committee, and robust community partnerships.

Progressive Companies is comprised of people with a variety of abilities, races, colors, religions, genders, sexual orientations, national origins, ages, veteran statuses, and more. As an equal opportunity employer, we believe diversity, equity, and inclusion are essential elements of innovative design. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Transforming Spaces. Empowering People.

The talented professionals of Progressive Companies are designers of a bold new future, creating high-performance structures and pathways, delivering on today’s needs and preparing for what’s to come. We live by the idea that design isn’t simply about beauty, it’s about improving strategic outcomes—what we call P erformance B ased D esign. Our work spans across the nation, allowing team members to work on a variety of exciting projects and maximize impact as trusted partners to our clients and communities. Sustainable and Inclusive

We are dedicated to human-centered, sustainable, and inclusive design practices. We believe diversity, equity, and inclusion are essential to building trust, respect, and truly innovative design making spaces welcoming and accessible to all. Our sustainability approach embraces the AIA 2030 Commitment, together with a range of high performance, restorative, and regenerative strategies with a focus on climate responsive results to maximize positive impact in our industry. Employee Owned

We act like owners—because we are. From modest beginnings of four original engineering partners in 1962, to almost 300 architects, engineers, designers, and consultants across multiple regional offices today, the energy, resourcefulness, and entrepreneurial mindset you expect from a CEO come standard with every team member. Culture of Excellence

The firm is continually ranked as one of the Best and Brightest Companies to Work For in the Nation®, with comprehensive benefits including an award-winning wellness program, hybrid work schedule, summer hours, profit-sharing, and employee stock ownership plan (ESOP). We take our work seriously, but have fun along the way, which fuels the creative spirit and supports a focus on work and life integration. Progressive Companies is committed to development and growth of team members through continuing education, mentorship, growth opportunities, and more. We are dedicated to giving back to our communities, with paid service-learning hours available to every employee and corporate sponsorship for a wide range of community organizations and activities.