Architectural Project Coordinator – Onsite

Milwaukee Succeeds; Milwaukee (WI); On-site; USD 71,000 - 82,000; Full time

Benefits offered by this job

Annual bonus

Success sharing bonus

401(k)

Paid parental leave

Medical insurance

Dental insurance

Life insurance

PTO

Short-term disability

Long-term disability

Job summary

HGA seeks a Project Management Assistant to support project managers across architecture and related disciplines in Milwaukee. The role focuses on coordinating schedules, budgets, and deliverables while ensuring clear communication with clients and vendors.

Ideal candidates bring 3–5 years in project coordination, strong organization, and proficiency with PM tools and MS Office. On-site collaboration is required in a fast-paced environment.

Qualifications

• 3–5 years of experience in project coordination or management support.
• Strong organizational, time management, and problem-solving skills.
• Proficient with PM tools and MS Office; familiar with Adobe Creative Suite.
• Experience in architecture, construction management, or OSHPD/HCAI a plus.
• CAPM or PMP certification is a plus.

Responsibilities

• Partner with Project Managers to develop and monitor schedules, budgets, and deliverables.
• Track action items, deadlines, and dependencies to keep teams aligned.
• Coordinate meetings, agendas, follow-ups, and documentation.
• Prepare work plans, status reports, contracts, and change orders.
• Support budget tracking, invoicing, and resource planning.
• Flag risks, delays, or variances to project leadership.

Skills

Project coordination

PM tools

Microsoft Office

Adobe Creative Suite

Deltek Vantagepoint

Verbal & written communication

Multitasking

Agile / Waterfall

Education

CAPM or PMP certification

Tools

Microsoft Project

Smartsheet

Asana

Monday.com

Deltek Vantagepoint

Job description

HGA seeks a Project Management Assistant to support project managers across architecture and related disciplines in Milwaukee. The role focuses on coordinating schedules, budgets, and deliverables while ensuring clear communication with clients and vendors.

Ideal candidates bring 3–5 years in project coordination, strong organization, and proficiency with PM tools and MS Office. On-site collaboration is required in a fast-paced environment.