Sr Administrative Coordinator

Hammel S.A.; Milwaukee (WI); On-site; USD 60,000 - 85,000; Full time

Job summary

HGA, an award-winning interdisciplinary design firm in Milwaukee, is seeking a Senior Administrative Coordinator to join our Milwaukee office full-time. In this highly visible role, you will partner with senior leaders to manage complex priorities, streamline operations, and ensure teams stay organized and focused on strategic objectives.

You will handle calendar management, travel arrangements, expense reporting, and the preparation of reports and presentations, while safeguarding confidential

Qualifications

• Advanced administrative support experience with calendar and travel management.
• Strong organization and confidential information handling.

Responsibilities

• Provide executive support including calendar management, correspondence, meetings, and materials.
• Coordinate travel, expenses, and leadership meeting logistics.
• Lead cross-functional administrative initiatives and improve office processes.

Job description

JOB REQUIREMENTS

Sr Administrative Coordinator Job Locations

US-WI-Milwaukee Job ID 2026-3491 Category Administrative Services

Position Type Regular Full-Time # of Openings 1 Posted Date 4 hours ago(9/8/2026 11:35 AM) Remote No Overview: Sr Administrative Coordinator

Location: Milwaukee, WI HGA, an award-winning interdisciplinary design firm, is seeking a full-time Senior Administrative Coordinator to join our Milwaukee, WI office.

In this highly visible role, you will serve as a trusted partner to senior leaders, providing advanced administrative, operational, and project coordination support that helps drive business success. You will manage complex priorities, coordinate cross-functional initiatives, and support department operations, ensuring teams remain organized, informed, and focused on key objectives. Through proactive problem-solving, sound judgment, and exceptional attention to detail, you will streamline processes, anticipate needs, and contribute to the successful execution of strategic priorities across the organization. We are looking for someone who is passionate about supporting others and takes pride in delivering exceptional service. The ideal candidate is highly organized, resourceful, and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment. A proactive mindset, strong interpersonal skills, and a collaborative approach will be essential to building relationships, fostering team success, and creating a positive experience for colleagues across the firm.

In this role you will:

Executive & Operational Support

• Provide advanced administrative support to senior leaders, including complex calendar management, correspondence, meeting coordination, and preparation of reports, presentations, and business materials. Manage highly sensitive and confidential information with discretion and sound judgment. Coordinate travel arrangements, expense reporting, and logistics for leadership meetings, conferences, and business activities.

Coordination & Project Leadership

• Coordinate complex meetings, events, conferences, and cross-functional initiatives involving multiple stakeholders, departments, or offices. Support departmental planning, reporting, budgeting, staffing coordination, and operational activities. Lead administrative projects and special assignments that improve team effectiveness and support business objectives.

Process Improvement & Administrative Leadership

• Identify opportunities to

HGA is an equal opportunity employer;

applicants are considered without discrimination with regard to race, color, religion, sex, national origin, age, disability, veteran status or other statuses protected by state, local or other applicable laws.

This policy extends to all aspects of employment, including recruitment and hiring.