Project Management Assistant

Milwaukee Succeeds; Milwaukee (WI); On-site; USD 71,000 - 82,000; Full time

Benefits offered by this job

Annual bonus

Success sharing bonus

401(k)

Paid parental leave

Medical insurance

Dental insurance

Life insurance

PTO

Short-term disability

Long-term disability

Job summary

HGA seeks a Project Management Assistant to support project managers across architecture and related disciplines in Milwaukee. The role focuses on coordinating schedules, budgets, and deliverables while ensuring clear communication with clients and vendors.

Ideal candidates bring 3–5 years in project coordination, strong organization, and proficiency with PM tools and MS Office. On-site collaboration is required in a fast-paced environment.

Qualifications

• 3–5 years of experience in project coordination or management support.
• Strong organizational, time management, and problem-solving skills.
• Proficient with PM tools and MS Office; familiar with Adobe Creative Suite.
• Experience in architecture, construction management, or OSHPD/HCAI a plus.
• CAPM or PMP certification is a plus.

Responsibilities

• Partner with Project Managers to develop and monitor schedules, budgets, and deliverables.
• Track action items, deadlines, and dependencies to keep teams aligned.
• Coordinate meetings, agendas, follow-ups, and documentation.
• Prepare work plans, status reports, contracts, and change orders.
• Support budget tracking, invoicing, and resource planning.
• Flag risks, delays, or variances to project leadership.

Skills

Project coordination

PM tools

Microsoft Office

Adobe Creative Suite

Deltek Vantagepoint

Verbal & written communication

Multitasking

Agile / Waterfall

Education

CAPM or PMP certification

Tools

Microsoft Project

Smartsheet

Asana

Monday.com

Deltek Vantagepoint

Job description

Project Management Assistant - Community + Live, Workplace & Government Markets!

HGA is seeking a highly organized and detail-oriented Project Management Assistant (PMA) to support Project Managers and multidisciplinary teams in the successful delivery of architectural projects. This role plays a critical part in ensuring projects are effectively planned, executed, and closed out while maintaining exceptional client service and operational efficiency.

The PMA partners with project teams across multiple assignments to coordinate schedules, monitor budgets, prepare project documentation, and facilitate communication among internal and external stakeholders. This position offers an excellent opportunity for professionals who enjoy working in a collaborative environment and are interested in growing their careers within project management.

In this role you will:

Project Coordination

• Partner with Project Managers to develop, maintain, and monitor project schedules, budgets, and deliverables.
• Track action items, deadlines, and dependencies to keep teams aligned and on task.
• Coordinate logistics for internal and external meetings, including agendas, follow-ups, and documentation.

Documentation & Communication

• Assist in preparing project documentation such as work plans, status reports, meeting summaries, contracts, and change orders.
• Maintain organized and accessible digital project files and records.
• Serve as a liaison between project teams, clients, and vendors to ensure clear and consistent communication.

Financial & Resource Support

• Support budget tracking, invoice processing, and resource planning activities.
• Monitor project performance metrics and flag risks, delays, or variances to project leadership.

You will need to have:

• 3-5 years of experience in project coordination or project management support.
• Strong organizational, time management, and problem-solving skills.
• Proficient in project management tools (e.g., Microsoft Project, Smartsheet, Asana, Monday.com) and Microsoft Office Suite.
• Familiarity with Adobe Creative Suite and Deltek Vantagepoint software.
• Skilled in handling multiple projects with competing priorities.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of project management methodologies (Agile, Waterfall, etc.).
• Experience in architecture, construction management, or OSHPD/HCAI (for California Healthcare).
• CAPM or PMP certification a plus.

Additional qualifications:

• Knowledge of project management methodologies (Agile, Waterfall, etc.).
• Experience in architecture, construction management, or OSHPD/HCAI (for California Healthcare).
• CAPM or PMP certification a plus.

Salary Information:

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA's robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $70,600 - $82,000 depending on qualifications and experience.

Additional Information:

At HGA, you'll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together. This role requires to be onsite 5 days a week.

Join our nationally recognized, award-winning team of architects, engineers, and interior designers - help us shape what's next.

Learn more about us here.

Project Management Assistant Job Locations US-WI-Milwaukee Job ID 2026-3515 Category Architecture Position Type Regular Full-Time # of Openings 1 Posted Date 12 hours ago (9/28/2026 11:07 PM)

HGA is an equal opportunity employer; applicants are considered without discrimination with regard to race, color, religion, sex, national origin, age, disability, veteran status or other statuses protected by state, local or other applicable laws. This policy extends to all aspects of employment, including recruitment and hiring.