Architectural Project Coordinator: Drive Docs & Coordination

Paylocity; Seattle, Northern (WA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Paylocity in Seattle seeks a Project Coordinator to provide general administrative support to the Project Team for a variety of construction projects. This role reports to the Senior Architect/Project Manager and is non-exempt, full-time.

Responsibilities include logging and processing submittals and RFIs, coordinating meetings, preparing documents, and ensuring accurate recordkeeping in project management software; a 4-year degree is preferred and 2 years of admin experience is expected.

Qualifications

• Experience with construction management programs and/or on a construction job site.
• Experience working with an architecture/engineering firm.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Knowledge of construction administration, procedures, and project related recordkeeping systems.
• Highly proficient with Microsoft Office Suite or similar software with the ability to learn new project related software.

Responsibilities

• Provide general administrative support to the Project Team including correspondence processing, distribution, and routine filing.
• Log and process submittals, RFIs and other project documentation.
• Coordinate schedules of project team for meetings and training as needed.
• Provide administrative support such as conducting research, assisting on the preparation statistical reports, and handling information requests.
• Assist project team in preparing written materials including applications, correspondence, reports, procedures, forms, and guidelines during construction for better document control.
• Review, proofread, and edit project related documents.
• Prepare meeting minutes as needed.
• Assist processing pay applications.
• Enter project data into program management software system.
• Communicate with project manager, construction administrator and professional consultants as needed.
• Familiar with construction/ project close out process.

Skills

Construction management software

Architecture/engineering firm

Verbal communication

Written communication

Organizational skills

Time management

Meet deadlines

Construction administration

MS Office

Education

4-year degree

Job description

Paylocity in Seattle seeks a Project Coordinator to provide general administrative support to the Project Team for a variety of construction projects. This role reports to the Senior Architect/Project Manager and is non-exempt, full-time.

Responsibilities include logging and processing submittals and RFIs, coordinating meetings, preparing documents, and ensuring accurate recordkeeping in project management software; a 4-year degree is preferred and 2 years of admin experience is expected.